Administrative Assistant II

Job Status: Temporary Full-Time

Union: Non-Union

Number of Positions: 1

Hours of Work: 35

Location: Riverview Gardens

Closing Date: February 11, 2026, 11:59pm EST. Applications received after this deadline will not be accepted.

The Municipality of Chatham-Kent has an opening for a temporary full-time Administrative Assistant II in the Senior Services division. This temporary full-time opportunity is for a period up to February 2028. 

Job description

The Administrative Assistant II will prioritize, perform, and oversee a number of administrative tasks to achieve outcomes and provide project support.

Essential responsibilities

• Demonstrate Chatham-Kent’s core values and competencies


• Provide a wide range of administrative tasks, providing clerical support as needed


• Maintain databases and records for the functional area


• Monitor staff attendance and entitlements entering information into database, including vacation time, sick time, lieu time, overtime, etc. and ensure functional area information is complete and accurate


• Maintain accruals providing reports


• Prepare and monitor leave of absence and keep records (i.e. maternity, education, LOA, sick leave etc.)


• Assist with preparing letters as needed by functional area


• Submit payroll data to the payroll department, monitoring, adjusting and preparing for submission


• Provide Reception support; receive and screen information, correspondence, staff, and phone calls using judgement


• Create, track, post and process internal job postings


• Track and prepare probation reports for new employees


• Provide backup support to Accounts Payable and Resident Accounts


• Order and purchase supplies


• Report in provincial databases

Essential qualifications

• College certificate or diploma (preferably in an office administration related program), plus two (2) to four (4) years of related administrative experience


• Experience working in a municipal environment or other government related environment supporting management positions


• File management experience, preferably with TOMRMS system


• Experience with statistical reporting and tracking capabilities and database management including tracking vacation time, lieu time, sick time, overtime, in an HRIS program


• Demonstrated competency in customer service, including dealing effectively with difficult and irate customers


• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or other similar software program) and ability to learn new software applications as required

Other qualifications

• Experience with JD Edwards

Work environment/hours of work

• This position works weekday hours, with occasional evening and weekend hours

Driver’s licence/vehicle requirements

Because this position would be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

Background check requirements

• This position works with vulnerable residents in a position of trust and authority, on a sustained and regular basis, in a largely unsupervised capacity. A Vulnerable Sector Screen is required (Fixing Long-Term Care Act section 252 O. Reg. 246/22) prior to being accepted for employment. You must be 18 years of age or older to obtain a vulnerable police check.


• All staff members shall promptly provide the employer with a signed declaration disclosing new charges, convictions, orders and restraining orders, consistent with Ontario Regulation section 253 O. Reg 246/22 made under the Fixing Long-Term Care Act, with respect to the period since the date the person’s last criminal reference check under subsection (2) was conducted.

Essential physical and/or safety requirements

• Annual Flu immunization is required


• 2 step TB skin test to be completed within two weeks of starting position


• Sitting: constant sitting in chair (computer duties, paper work, telephone, etc.; some positions may be required to travel to different sites)


• Hands: constant fine finger dexterity (movement), mousing (computer, mousing, scrolling, file/paperwork, telephone, copier, faxing, postage machine, etc.; stapling)

Benefits

This temporary full-time position has an hourly wage of $30.914 to $35.014 and will receive 15% in lieu of benefits (which includes group benefits, statutory & non-statutory holidays, and non-enrolment in OMERS) and 4% vacation pay. Where a permanent employee is receiving benefits and is the successful candidate for a temporary vacancy, benefits will remain as per the policy manual.

When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as “temporary” may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.

________

The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.