Administrative Assistant (TERM) - Competition #2025-039

Administrative Assistant (TERM) - Competition #2025-039

Category: Full-Time - Term

Closing Date: May 23, 2025

Position Summary

Under the direction of the Director of Education, the Administrative Assistant will provide entry-level support for a team working with First Nations to enhance the capacity for educational services. The Administrative Assistant will have a supporting role in ensuring the smooth operation of administrative functions and supporting the Education team in their efforts to develop and implement impactful educational services in First Nations. This position is designed for a post-secondary student who is returning to school in September 2025.

Key Responsibilities

• Provide administrative support to the Education department.


• Assist with the preparation of briefing notes, correspondence, summary reports and other documentation as assigned.


• Help prepare and ensure timely distribution of appropriate materials and agenda items before meetings.


• Help coordinate and prepare information packages for meetings, conferences and assemblies.


• Help prepare financial travel and accommodation required for AMC meetings.


• Respond to external and internal inquiries expediently, professionally, and tactfully.


• Assist with the maintenance of an effective filing system.


• Assist with the management of calendars and making travel arrangements.


• Assist with the completion of reports and financial data.


• Other duties as assigned.

Qualifications: Education & Experience 

• Must be a post-secondary student returning to school in September 2025.


• Ability to establish effective working relationships with colleagues through clear communication and teamwork.


• Experience multi-tasking to meet the needs of projects and assignments.


• Excellent verbal, written and interpersonal communication skills.


• Proficient use of Microsoft Word, Excel, and Outlook.


• Adherence to office practices, procedures, and confidentiality.


• Ability to work flexible hours and travel upon request.


• Valid Class 5F Driver’s License and reliable vehicle considered an asset.


• Successful candidates will be required to provide a Criminal Record Check and Child Abuse Registry Check.

Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for, qualifications, and resume, along with 3 professional reference listings (include a most recent employer reference) by 4:00 PM May 23, 2025 to:

Human Resources

Assembly of Manitoba Chiefs

14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

Quote Competition #2025-039 in your application

For best results submit your application to BambooHR

https://manitobachiefs.com/about/job-opportunities/

We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted.

Preference will be given to First Nations students. If successful, applicants will be asked to provide verification of citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit, Métis, or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered.

Please visit our website at www.manitobachiefs.com