Administrative Assistant/HR Coordinator

At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment.

Each day we dedicate ourselves to treating each other, our customers and our community with care and respect.

Overview

Performs a variety of Administrative duties necessary to support Operations and Human Resources.  Performs duties of a routine, complex, and confidential nature, requiring exercise of initiative and judgment.

Key Responsibilities

Primary duties may include, but are not limited to:

• Answers phone for site, coordinates arrival and departure of employees, visitors and vendors within assigned facility 
• Processes invoices for prompt payment. May be required to process expense reports.
• Preparing training packets for end users/clients
• Reviewing job packets from Project Managers to ensure completion
• Data Entry
• Manages mail and light shipping activities for site/location
• Supports all employee relations events in assigned facility or region ensuring compliance to HR values and TDW culture such as company sponsored holiday events
• Assist with facility management when required
• Will coordinate all HR responsibilities associated with TDW's employee on-boarding program for new hires in assigned region or business line.
• Utilizes Workday HRMS to upload employee documents as needed and submit tasks for entry to HRIS
• May assist in the preparation and composition of offer letters, and other business correspondence as requested.
• Serves as a resource to employees to provide solutions and answer questions on various HR programs such as HR policies and procedures, benefits, events etc. 
• Provides administrative support for various HR programs such as Surveys, Questionnaires, etc.
• Exercises initiative and judgment in determining action to be taken on routine and non-routine matters with respect to urgency, confidential status, and importance.

Experience

• Diploma in HR or other business-related discipline preferred. High school diploma required.
• Minimum of 3 - 5 years' administrative assistant experience required.
• 1-3 years of HR Coordination experience an asset.
• Experience preparing reports and using excel is required.