Administrative Associate

The primary function of the Accounts Receivable/Accounts Payable Associate is to support the Division locations daily administration functions. The ideal Accounts Receivable/Accounts Payable Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR/AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required.

Core Competencies

• Communication/Teamwork

• Critical Thinking/Analytical Skills 

• Technical Skills Excel 

• Problem Solving 

• Fluency with data & Metrics 

• Logic/Result Focus 

• Creative and Innovative Thinking 

• Prioritization

Performance Requirements 

• Manage flow of paperwork and filing

• A/R review and collect accounts as required as well as take/post payments and take payments to the bank.

• A/P process product receiving paperwork to receive materials. 

• A/P post and process small bills and employee expenses. 

• Administer inventory counts/cycle counts. Make inventory adjustments. 

• Invoice sales invoices including posting freight to the orders. 

• Generate sales journal reports for management. 

• Perform related clerical duties such as faxing and photocopying.

• Manage and order office supplies

• Working with other regional branches as it relates to shared expenses. 

Standards of Performance 

• Minimum of 2 years AR/AP administration. 

• Strong computer skills 

• Adhere to all Health & Safety policies & procedures. 

• Strong verbal and written skills to communicate with all levels of the organization. 

• Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions 

• Full-time Monday to Friday 7:00 a.m. to 3:30 p.m. and any overtime as required. 

• Report directly to Division Manager. 

• Opportunity for advancement.

Gillfor Distribution is proud to be an equal opportunity employer. If you are interested in joining the Gillfor Distribution family please apply today with the appropriate requirements. We thank all those who apply, however only those selected for an interview will be contacted.

Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact the HR Manager at Gillfor Distribution.

About Gillfor Distribution

Gillfor Distribution is a 100% Canadian owned and operated company that stretches across Canada with 13 locations from coast to coast. Our goal is to provide a service unmatched in the distribution industry and to lead the way with innovative products and marketing ideas for the future.  Gillfor prides itself in keeping up with today’s trends and staying at the forefront of the distribution industry.  Please visit our website www.gillfor.com to learn more.