Administrative Associate

The primary function of the Accounts Receivable/Accounts Payable Associate is to support the Division locations daily administration functions. The ideal Accounts Receivable/Accounts Payable Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR/AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required.

Core Competencies

• Communication/Teamwork

• Critical Thinking/Analytical Skills

• Technical Skills Excel

• Problem Solving

• Fluency with data & Metrics

• Logic/Result Focus

• Creative and Innovative Thinking

• Prioritization

Performance Requirements

• Manage flow of paperwork and filing

• A/R review and collect accounts as required as well as take/post payments and take payments to the bank.

• A/P process product receiving paperwork to receive materials.

• A/P post and process small bills and employee expenses.

• Administer inventory counts/cycle counts. Make inventory adjustments.

• Invoice sales invoices including posting freight to the orders.

• Generate sales journal reports for management.

• Administer timecards for head office.

• Perform related clerical duties such as faxing and photocopying.

• Working with other regional branches as it relates to shared expenses.

Standards of Performance

• Minimum of 2 years AR/AP administration.

• Strong computer skills

• Adhere to all Health & Safety policies & procedures.

• Strong verbal and written skills to communicate with all levels of the organization.

• Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions

• Full-time Monday to Friday 8:00 a.m. to 5:00 p.m. and any overtime as required.

• Report directly to Division Manager.

• Opportunity for advancement.