Administrative Coordinator

Nexxus Foods est une entreprise en croissance dont la mission est de développer des solutions personnalisées et des mélanges fonctionnels sans OGM ni allergène qui rehaussent la qualité nutritionnelle, la texture, les propriétés fonctionnelles et la durée de vie des aliments. Nos valeurs fondamentales sont : Être innovant, dédié, respectueux, passionné et attentionné. 

Ce qui nous démarque? L’attention portée envers nos employés. Nous offrons une formule exceptionnelle pour agrémenter votre expérience avec nous : flexibilité des horaires, rencontres décontractées hebdomadaires pour discuter des enjeux de la semaine, accès à une salle d’entraînement et à une table de ping-pong, individualisation du poste de travail, récompenses et autres conditions de travail avantageuses.

Si vous êtes à la recherche d’un défi stimulant, d’un environnement dynamique et agile, et qui vous permettrons de mettre en œuvre vos idées, notre équipe dont la philosophie est basée sur la confiance, la participation et l’amélioration continue vous permettra de réaliser votre plein potentiel.

Join Nexxus Foods and make a difference

It takes a special kind of person to help drive real food innovation. It takes innovative thinking, collaboration, respect and, above all, care to provide the level of service we deliver to our industry-leading clients in food manufacturing.

Nexxus Foods strives to ensure its clients and partners can develop and source innovative products across their full production cycle. To do that, we blend scientific rigour, logistical expertise, and industry-leading quality control thanks to a team of people willing to go the extra mile for manufacturers.

We are experts at creating innovative, customized solutions and distributing specialty ingredients for the North American food, beverage, and sport nutrition industries. Customers rely on us to develop custom solutions and be their “secret ingredients” when creating their unique brand-building products. If you’d like to join our mission, we’d love to hear from you.

Under the supervision of the Director of Operations, the incumbent is responsible for supporting the entire management team for providing administrative, operations and human resources support.

Administrative support

• Be a resource person and provide administrative support to the entire management team:
  1. Schedule meetings
  2. Classifying,
  3. Generate memos, emails and reports as needed.
  4. Maintain the office supply inventory,
• Coordinate all travel arrangements and reservations.
• Respond to telephone and e-mail inquiries and forward telephone calls and messages and perform other receptionist duties as needed.
• Collaborate in the preparation of meetings and any other projects.
• Ensure equipment operation by completing preventive maintenance requirements; call for repairs; maintain equipment inventories; evaluate new equipment and techniques.
• Manage the cleaning company.

Operations support

• Sending samples to client:
  1. Prepare sample, documents and transportation.
  2. Follow up on sent samples.
  3. Reporting
  4. Order samples from suppliers and maintain inventory.
• Receive and manage purchase orders from clients by providing personalized customer service:
  1. Create sales order.
  2. Analyze important information on client orders.
  3. Transfer client information to sales.

Human Resources support

• Maintain employee leave records:
  1. Vacation requests
  2. Report LOA to payroll
• Support into the organization of social activities.

Execute any other tasks required by the nature of this function.

• Possess relevant work experience in a job in administration or in an office, or an equivalent training;
• Minimum of two (2) years of experience.
• Extensive knowledge of MS Office products (Power Point, Excel and Word)
• Fluent in English and French (written and spoken)
• Detailed oriented
• Strong time and priorities management
• Possess great communication and interpersonal skills.
• Have a team spirit;
• Demonstrate meticulousness, rigor and organization.
• Demonstrate intrinsic motivation and initiative;
• Resourceful and autonomous.

• Permanent position, full time
• Medicare plan, including virtual health care (US and Canada), dental and vision care
• A positive work / life balance with working days from home
• A unique culture of open and honest, true and fun teamwork
• Free Parking