Administrative Coordinator Indigenous Employment Opportunity

Administrative Coordinator
Calgary, AB (Downtown) | Full-Time, Hybrid | Indigenous Employment Opportunity
Administration / Grant Writing & Office Operations | Early-Career | Mentorship & Training Provided

• Research and identify Canadian grant and funding opportunities at the federal, provincial, and Indigenous program levels
• Assist in drafting, preparing, and submitting grant applications, proposals, and supporting documentation
• Track grant deadlines, reporting requirements, and post-award compliance activities
• Support the setup, configuration, and implementation of time capture and invoicing software
• Assist with payroll processing and related administrative tasks
• Maintain accurate internal records, files, and data across company systems
• Prepare, organize, and update internal and client-facing documents as required
• Contribute to data entry, system accuracy, and process improvement across internal platforms
• Provide general support to the Office Administrator in daily operations

• Self-identified Indigenous applicant (First Nations, Metis, or Inuit)
• Completion of a college diploma or university degree in business administration, office management, accounting, communications, public administration, HR, or a related field
• Strong written communication skills with the ability to draft clear, persuasive, and professional content
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Solid organizational skills, attention to detail, and the ability to manage multiple deadlines
• Ability to maintain confidentiality and handle sensitive information
• Strong interest in building a long-term administrative, grants, or operations career

• Exposure to grant writing, research writing, proposal writing, or technical writing through coursework, practicums, or prior work
• Familiarity with Canadian funding programs (e.g., ISC, ISETP, Prairies Economic Development Canada, provincial Indigenous funding streams)
• Exposure to payroll, invoicing, or business systems through coursework or internships
• Experience working with or within Indigenous communities
• Interest in learning payroll systems, administrative software, and operational workflows

• Hybrid schedule with a mix of in-office time at our downtown Calgary location and remote work
• Collaborative, supportive team environment with direct access to leadership
• Standard office equipment and software provided
• Direct mentorship from the Office Administrator and senior leadership

• Competitive hourly compensation from $25.00 to $28.00 per hour, based on experience and credentials
• Paid training, mentorship, and professional development opportunities
• Structured career progression within administration, grants, and operations
• Opportunities for overtime based on operational requirements
• Life insurance: $100,000 employee, $10,000 spouse, $5,000 per child
• AD&D insurance with critical illness and cancer coverage
• Extended health care: drugs, hospital, hearing, orthotics, nursing
• Paramedical services: chiro, physio, massage, mental health (annual coverage)
• Vision care: glasses, contacts, laser surgery, and exams
• Dental care: 80% basic ($2,500), 50% major ($2,500), $2,500 ortho for children
• Travel insurance: up to $5,000,000 per incident (trips up to 90 days)

Apply now at www.grizzlytrekgroup.com
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