Administrative Services Coordinator - 1-2 Years - Toronto (In-Office)

Description

With offices in London, Toronto, Strathroy and Kitchener, Lerners provides a full range of legal services throughout Southwestern Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service. 

Lerners is seeking an Administrative Services Coordinator to support the Administrative Services team in the Toronto, Ontario office. The ideal candidate will have over one (1) – two (2) years of experience working in a similar position. The primary duties include print and distribution, front desk coordination, records management, facilities support, as well as various other administrative tasks. This is an in-office position and requires a commitment to coming into the office five (5) days a week.

The deadline to apply is July 17, 2026, at 11:59 p.m.

Primary Responsibilities

Office Coordination

• Processing mail and couriers


• Processing reproduction requests


• Front desk coordination


• Provide back up to the Facilities Boardroom Coordinator


• Performing quality control inspections


• Scanning documents


• Liaise with litigation support and legal teams


• Manage digital and physical files


• Responsible for file creation, retention, and destruction in line with firm policies


• Manage off site store services


• Provide paper-lite support


• Control access to corporate documents and evidence


• Perform other duties and tasks assigned

Records Management

• Sorting, coding, and filing records based on internal client instructions


• Creating hard‑copy indexes and electronic cross‑reference tools


• Creating physical file folders during new matter intake in accordance with current procedures


• Indexing closed files for off‑site storage and coordinating retrieval as required


• Maintaining file logs and coordinating the transfer of inactive or closed files to off‑site storage


• Assisting staff with locating and delivering files as needed

 Qualifications

• Minimum 1 - 2 years of experience as a file clerk, in records management, or in a copy centre


• Reception experience is considered an asset


• College diploma or university degree in a related field is an asset


• Basic knowledge of records management is an asset


• Proficiency with Microsoft Office and Outlook


• Resourceful and proactive in identifying and resolving issues


• Professional and tactful, with the ability to interact effectively with individuals at all levels


• Team-oriented, with a strong sense of initiative and flexibility


• Ability to work independently and collaboratively in a fast-paced environment


• Strong time management, organizational, and attention-to-detail skills


• Excellent verbal and written communication skills


• Ability to work with minimal supervision

How to Apply

Interested candidates should submit an application including an updated resume and cover letter to our career portal. Only candidates who have been selected for an interview will receive a response.  

Benefits of Working at Lerners

Working at Lerners is both challenging and rewarding.  

Our skilled Learning and Development team provides training and continued support to all firm members. Lerners is proud to offer a competitive salary and benefits package:  

• Health, Extended Health, Dental and Vision care


• LTD insurance


• Life insurance


• Parking/Transit reimbursement


• RRSP matching program


• Paid Volunteer Time


• Referral Bonus


• Employee Assistance Program

Salary

Target Hiring Range: $42,800 - $48,200

Commensurate with skill level, years of experience, and aligned with internal and market equity.

This posting reflects an existing vacancy within the organization.

Why Lerners?

Lerners is a leading regional law firm with four offices across Southwestern Ontario and Toronto, offering the strength of a full-service practice with the collaboration and support of a close-knit team. We’re proud of our nearly 100-year history, our reputation for excellence, and our commitment to diversity, inclusion, and community engagement. At Lerners, your work will have impact, your ideas will be valued, and your career will grow in an environment that respects both professional ambition and life outside the office.

Accessibility & Inclusion

We’re committed to equity, diversity, and inclusion — and supporting applicants of all abilities. If you require accommodation at any stage of the recruitment process, please get in touch with us at [email protected].