Administrative Staff

Overview: Seed NanoTech International is seeking a dedicated and organized Administrative Staff member to join our dynamic team. The ideal candidate will have a keen eye for detail, a proactive approach, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

-General Office Duties: Maintain a clean and organized workspace, order office supplies, and ensure equipment is functional and up to date.

-Document Management Create, update, and maintain both electronic and hard copy files. This includes data entry, scanning, filing, and retrieval of documents.

-Communication: Act as the first point of contact for the company, answering phone calls, responding to emails, and greeting visitors. Forward inquiries to the appropriate departments.

-Scheduling: Organize, coordinate, and manage appointments, meetings, and company events. Send reminders and follow-ups as necessary.

-Reporting: Generate regular reports on office activities, expenses, and other relevant metrics.

-Travel and Event Coordination: Assist with planning and coordinating travel arrangements for team members, as well as planning and organizing company events and outings.

-Mail Handling: Sort, distribute, and dispatch incoming and outgoing mail and packages.

-Support to Management: Provide direct administrative support to managers and executives as needed, which may include drafting letters, preparing presentations, and conducting research.

Qualifications:

-High school diploma or equivalent. A bachelor’s degree or further education in business administration or a related field will be an advantage.

-A minimum of 2 years of experience in an administrative role.

-Proficiency with office software including MS Office (Word, Excel, PowerPoint) and email systems.

-Strong organizational and multitasking abilities.

-Excellent verbal and written communication skills.

-High degree of professionalism and discretion in handling confidential information.

-Multilingual and can speak local languages

Desirable Skills:

-Familiarity with office management systems and procedures.

-Basic knowledge of accounting and bookkeeping procedures.

-Experience with CRM software or relevant database management.

Benefits:

-Competitive salary based on experience.

-Health, dental, and vision insurance.

-Paid time off and holidays.

-Opportunities for professional development and advancement.