Administrator, Property Management (Calgary)

Organized. Adaptable. Detail-driven, with a love for pivoting often. Here, structure and change work side by side. You manage multiple priorities with ease and keep things moving without losing sight of the details. Happy to work both independently and as part of a team, you are naturally positive, diplomatic and professional in your communications with others. 

You

• Have a knack for fostering positive relationships with tenants


• Are known for your attention to detail and willingness to speak up


• Love to analyze and reconcile data


• Are an independent self-starter with a strong work ethic


• Thrive in a fast-paced environment with multiple interruptions and moving deadlines

You will

• Act as the main point of contact for tenant inquiries and maintenance requests


• Establish strong relationships with tenants and provide a proactive, exemplary level of service


• Review, code and track accounts payables and prepare purchase orders


• Be responsible for disbursement of tenant invoicing and related activities, such as deposits, tracking payments and the collection of outstanding balances


• Assist with monthly financial statement variance reporting, rent roll review and Pre-authorized debit review.


• Prepare welcome packages, tenant change documents, tenant notices, disburse tenant invoices and respond to inquiries


• Collect tenant insurance certificates and ensure compliance with tenants’ leases


• Assist with tenant move-ins and tenant move-outs and send the necessary correspondence


• Collect and enter tenant sales reports and disburse percentage rent invoices


• Liaise with third-party service contractors/trades, as required


• Assist with the preparation of annual operating and capital budgets preparation, as required


• Work collaboratively with other team members in leasing, asset management, construction, accounting and development, and all other stakeholders


• Maintain utility tracking and other operational reporting, as required


• Assist the property team in research, obtaining quotes for contractors and special projects


• File and organize office documentation and perform data entry


• Complete other miscellaneous duties, as assigned

You have

• A minimum of 3 years’ experience as a Property Administrator with A/R and A/P experience.


• Excellent communication skills, both oral and written


• Excellent organizational skills


• Strong knowledge of MS Office and Excel


• Experience with Yardi (an asset)


• Experience with maintenance platforms for service requests/utility tracking (an asset)

Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed – alone or in partnership – more than 400 residential and commercial projects across North America.

Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes.  

We own, co-own, manage or have previously owned 12 million square feet of retail, industrial and office space, and our land portfolio includes more than 60 communities, spanning 9,100 acres across Canada and the United States.

Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. We are Growing Places.

Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumes on our website.