Assistant, Administrative

The Opportunity 

Reporting to the Administration Leader, this admin assistant plays a key role in ensuring the smooth day‑to‑day functioning of branch office operations while providing hands-on IT and technical support. This role blends technical PC support with administrative and facility-related responsibilities and serves as a critical point of contact for employees, vendors, Corporate Services, and IT partners.

The ideal candidate is service-oriented, highly organized, comfortable working in a fast-paced office environment, and able to balance hands-on technical work with administrative and operational support.

This position is a full-time, in-office role and requires attendance in the office five days per week.

What to Expect

• Manage daily office operations across assigned locations
• Conduct regular office walk-throughs; escalate issues to building management or facilities
• Coordinate office maintenance, repairs, and equipment servicing
• Maintain shared office equipment (printers, photocopiers, AV equipment)
• Manage access cards, parking, and building access requests
• Act as the site point person for building maintenance, LERP, and one-off office needs
• Act as the first point of contact for IT-related inquiries and incidents
• Troubleshoot and resolve hardware, software, and mobile device issues (desktops, laptops, conference equipment, phones)
• Liaise with Service Desk and second-tier IT support to resolve complex issues
• Manage ServiceNow tickets, asset records, and inventory accurately
• Support onboarding and offboarding processes across departments
• Issue equipment, record asset details, and arrange system access
• Send welcome communications and update staff, inventory, and access lists

• Coordinate lease returns and device refreshes

   

What you Bring

• College diploma or degree in Business Administration, IT, Facility Management, or a related field
• Experience with PC support, office administration, or a similar role
• Strong technical knowledge of Windows OS and Microsoft Office Suite
• Experience using ticketing systems (e.g., ServiceNow) is an asset 
• Proven ability to manage multiple priorities with attention to detail
• Strong troubleshooting, problem-solving, and decision-making skills
• Excellent communication and interpersonal skills
• Professional, courteous, and discreet when handling confidential information
• Ability to remain calm, flexible, and service-focused in a busy environment
• Underwriting or insurance industry experience is an asset (but not required)

Salary Range: $45,000-$82,100