Assistant Project Manager - High Rise

Our client is a leading real estate developer with major high rise communities planned across the Greater Toronto Area.  With a huge pipeline of projects and new developments getting under way this year, we are recruiting a Assistant Project Manager to join this award winning team.

Job Description:

• Assist the Project Manager in day to day project management activities for the development of a major high rise residential tower in downtown Toronto
  


• Maintain effective, cooperative and working relationships with the consultants, construction manager, subcontractors, sales/marketing, suppliers, owners, and public official
  


• Monitor budgets, schedules or deliverables ensuring contractual agreements are maintained
  


• Maintain the flow of information and documentation in an efficient and effective manner, tracking changes, schedules and budget
  


• Maintain accurate and up-to-date logs
  


• Coordinate with the external Construction Manager on the issuance and response to RFIs from consultants
  


• Review Architectural, Structural, Electrical and Mechanical drawings when required
  


• Communicate with consultants and construction manager to ensure drawings, changes and related information are received and distributed to all parties
  


• Review and distribute site instructions with plans, specifications and related correspondence
  


• Ensure proper filing and tracking of all information relevant to contracts, reports, revisions and drawings
  


• Process and control the change order process and contract change amendments after necessary review and analysis of cost, schedule impact to the overall project
  


• Maintain and update records, files, binders, construction and management databases. Responsible for full document control
  


• Coordinate and attend consultant design development and progress site meetings, prepare, maintain and distribute meeting minutes
  


• Assist with administering and securing agreements for development, site plan, building permits, streetscape permit etc
  


• Develop relationships with City of Toronto officials to expedite the issuance and renewal of permits
  


• Assist in award of contracts and manage pricing of upgrades and extras
  


• Prepare, coordinate, maintain and distribute all purchaser upgrades/customizations and suite colour selection worksheets, binders, and database systems
  


• Develop and track new systems and procedures
  


• Manage and take responsibility of several smaller tasks or individual projects
  


• Prepare minutes of regular meetings as necessary
  


• Liaise with leasing for preparation of documentation related to commercial leases
  


• Liaise with sales / marketing on FF+E, Gym selection, APS review etc.
  


• Liaise with customer service on PPDI/PDI reviews, deficiency correction etc
  


•  Liaise with internal accounting department, attending to queries and billing inquiries
  


• Create and manage purchase orders
  


• Assist the Project Manager with Shared Facilities Agreements
  


• Assist the Project Manager with Condominium Registration
  


• Assist the Project Manager to facilitate in the final project closeout procedures including maintenance manuals, warranties and deficiencies clearance
  

Requirements

• Bachelor's or diploma in relevant field - architecture, engineering, construction management
  


• Minimum 3-5 years of experience working for a developer or construction manager in the residential sector
  


• Excellent analytical and organizational skills
  


• Excellent written and oral communication for liaising with all stakeholders while maintaining excellent relations with team members, consultants and trades
  


• Experience in Project Management software
  


• Ability to read and analyze drawings