Associate Artistic Administrator

The ACT Arts Centre/Maple Ridge Pitt Meadows Arts Council

Deadline:

Organization Description:

The ACT Arts Centre (The ACT), centered in the heart of the scenic, growing community of Maple Ridge, is the leading provider of engaging, vibrant, and excellent Arts Learning Programs, Gallery Exhibitions and Performing Arts Presentations for the growing communities of the region. Opened in 2003, the 486-seat theatre, studios, classrooms and Art Gallery are home to many cultural and community events, delivering an impressive array of diverse arts and cultural programming and activities to over 80,000 patrons annually.

Position Summary:
Liaising between the Arts Learning Programs Department and the ACT Art Gallery, the Assistant Artistic Administrator supports the administration and coordination of activities in The ACT Art Gallery and areas of the Arts Learning Programs.
Within The ACT Art Gallery, and reporting to the Gallery Manager and Curator, the Assistant Artistic Administrator supports the administration and assigned activities in The ACT Art Gallery and other display spaces and coordinates the Gallery Shop operations. The position will coordinate gallery events and programs, assist with exhibition-related tasks, support volunteer Docents, and other duties as they may arise.
Within the Gallery Shop, the position supports operations, including working with the Volunteer Coordinator to schedule volunteers, replenishing stock, ensuring adequate cash box for cash purchases, and ensuring adequate packaging supplies. The Assistant Artistic Administrator communicates with artists and suppliers, arranges attractive merchandise displays, organizes inventory, and supports Shop promotion.
Within the Arts Learning Programs Department and reporting to the ALP Manager, the Assistant Artistic Administrator may support seasonal school activities, which include selected Art Gallery tours and outreach initiatives for school groups, in-school after- school Arts Learning programs, homeschool programs, and onsite student and professional development workshops. The position may allow assist in administrative tasks in for the on-site learning programs.
The successful candidate has a strong background in the visual arts and/or Gallery operations, and is passionate about the arts and learning for all ages. As a highly organized person with strong administration skills, they will work within deadlines to utilize their creative skills to help The ACT deliver high quality exhibitions and learning programs.
This position is 20 hours weekly with a flexible schedule during business hours, and with occasional weekend/holiday hours required.

Responsibilities:

Responsibilities/Duties:

Gallery and Shop
• Assist in exhibition administration, installation, and de-installation
• Assist in open calls for the Art Gallery and Passaggio Gallery
• Assist on site at exhibition openings and gallery programs
• Scheduling and assistance with training Docents for each exhibition
• Refresh Gallery Shop displays on a regular basis
• Maintain sales system and inventory using the Square application
• Be a part of the team who regularly reviews submissions of artisanal work for the gallery shop and post calls for artisans as directed by the Gallery Manager and Curator
• Organize intake, return, and inventory of Gift shop artwork, craft, and products
• Assist with administration of incoming and outgoing Gallery artwork including condition reports and photo documentation
• Communicate with the Marketing department to promote the Gallery Shop
• Prepare cash deposits on a regular basis, prepare contracts for new Shop Artisans, and enter intake and return records of each Artisan’s artwork/products using Square and Excel programs.
• Assist with other tasks and projects as required

Arts Leaning Programs Coordination

•Assist in coordinating school programs at The ACT and offsite. For onsite programs, this will include scheduling in Event Pro software, on-site class set-up, organizing supplies and welcoming participants. On-site school activities include tours of selected gallery exhibitions (2-3, September through June); custom-designed workshops for SD#42 classes and homeschool groups; and professional development workshops for educators (up to 2 per year)
•Assist in communication with educators to determine any advance needs for modifying activities for SEND students (Special Educational Needs and/or Disabilities)
•Liaise with SD#42 After School Programs Coordinator to coordinate after-school programs at local elementary schools, including communications with instructors, arranging for delivery of supplies to each participating school and for support of SEND students.
•Provide additional administration to support school-related programming, including quality control initiatives, tracking school participation statistics, administering and processing evaluations as needed.
•Assist in organizing Annual Scholarship program
•Provide data upload support to Arts Learning Programs through Perfect Mind registration system (will train)
•Assist with other programs & events, as assigned

Qualifications:

A visual arts or education-related degree or diploma from a college/university, or comparable experience
•At least 2 years of work experience in a similar position, or related field
•Previous experience installing exhibitions and performing the administration
•Proven ability to establish and maintain effective working relationships with multiple stakeholders, and maintain a high level of customer service
•Experience working with volunteers
•Personable and conscientious work ethic
•Ability to prioritize tasks and meet deadlines
•Demonstrated ability to work independently as well as collaboratively within a team environment
•Experience and/or knowledge of the BC curriculum
•Experience and/or knowledge of SEND programming (Special Educational Needs and/or Disabilities) is an asset
•A current BC driver’s license and access to a reliable vehicle an asset
•Flexibility to work occasional evening and weekend hours, when required
•Ability to lift up to 30 lbs.
•Must submit to a vulnerable sector criminal background check

Skills:
•Excellent organizational, administrative, and interpersonal skills with a high level of attention to detail
•Highly proficient English language skills for in person, phone, and written communications
•A strong ability to multi-task, evaluate, and manage priorities
•Art handling skills and basic exhibition fabrication
•Creative, collaborative thinker
•Confident in troubleshooting
•Skilled in utilizing MS Office for administration, particularly Word, Excel, and Outlook

How to Apply:

To apply, please send a cover letter and CV to [email protected] with subject line “ Associate Artistic Administrator”

We wish to thank all those who apply., however only those candidates advancing will be contacted. Three professional references will be required.

Please view our website for future job postings.

The Maple Ridge and Pitt Meadows Arts Council and ACT Arts Centre is committed to upholding the values of excellence, equity, diversity, and inclusion in our visual arts, performing, learning, volunteering, and work environments. We welcome applicants who will work respectfully and constructively with differences among a broad spectrum of employees and members of the community.

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To see more postings, see the full list at the right.
 

The BC Alliance for Arts + Culture is honoured to work on the traditional, unceded territories of the Coast Salish peoples of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaɬ (Tsleil-Waututh) Nations, and 240 other Indigenous communities across BC.