Associate Vice-President: Internal Governance

Reports to: VP Administration     

Rate: C5  

Contract term: 1st Monday in May - April 30 

Hours: May 6 - 8 hours per week

June - 8 - 10 hours per week

August - 10 - 12 hours per week

Sept - April - 12 - 14 hours per week   

Posting closes Tuesday, April 8th at 11:59pm. 

General Scope of Duties 

The AVP: Internal Governance is responsible for chairing the Internal Governance standing committee and any directly related ad-hoc committees of the SRA. Additionally, the AVP: Internal Governance is responsible for dealing with the long term infrastructural concerns of the MSU. Further, the AVP: Internal Governance shall make recommendations to and shall advise the Vice-President Administration in matters relating to their portfolios. They will also be responsible for attending meetings that are relevant to their portfolio as advised by the Vice-President (Administration). 

Judgement/Thinking (40%) 

• Create, review, amend, and rescind Operating Policies and Bylaws.


• Submit memos clearly explaining any proposed policy changes. 


• Prepare a detailed year plan for committee efforts throughout term of employment and present it to the SRA. 


• Research potential solutions to current problems in governance and policies. 

Internal Communications/Collaboration (25%) 

• Consult with staff, volunteers, and/or community members on matters pertaining to policy, procedure, and assembly business. 


• Regularly report to the SRA and Vice-President (Administration) with regards to progress and other projects. 


• Assist the Vice-President (Administration) with projects and duties when requested. 


• Review all policy changes proposed by staff and provide edits and recommendations. 


• Submit notice, minutes, and agendas of meetings to the relevant staff member(s) to have them uploaded to the MSU website in a timely manner. 


• Participate in the transition of successor. 

Supervision/Professional Development (15%) 

• Chair the SRA Standing Committee on Internal Governance and other relevant committees on a regular basis. 


• Organize and manage committee meetings. 


• Organize and manage resources and communication channels for committee members. 


• Provide training and outline responsibilities of committee members. 


• Notify, in writing, members who are within one meeting of losing their committee seat. 

Innovation/Initiative (10%) 

• Propose creative solutions to problems regarding internal practices. 


• Develop new internal procedures to accommodate changing circumstances. 

Decisions/Actions (10%) 

• Consider information provided through consultations to propose Operating Policy and Bylaw changes to the SRA.


• Assess recommendations by the SRA for feasibility and propose alternatives, where needed. 

Knowledge, Skills and Abilities 

• Knowledgeable in scope and focus of the Standing Committee 


• Knowledgeable of parliamentary procedure, MSU Constitution, Operations, Bylaws, and Policies 


• Understanding of the MSU legislative process and the complexities of policy creation 


• Strong research and critical thinking skills 


• Ability to make reasoned and impartial decisions 


• Ability to communicate clearly and succinctly and to moderate debate 


• Ability to effectively chair meetings 


• Strategic planning abilities 


• Ability to work both independently and in a team 


• Ability to carry out research projects from start to finish 

Effort & Responsibility 

• Effort required to consult with all stakeholders affected by a change to an Operating Policy 


• Effort required to maintain strong community and campus partnerships 

Working Conditions 

• Hours of work are variable 


• Time demands may exceed stated hours of work 


• Access to shared work space in the MSU Committee Room 

Training and Experience 

• Must attend SRA Training weekends 

Equipment 

• Use of a personal computer is preferred 


• Access to a shared office computer 


• Other business machines as required