Automotive Sales Administrator ( 1 Year Contract)

-

BMW Markham is looking for an organized, detail-oriented Sales Administrator to join our team on a 1-year contract.. This role is ideal for someone who enjoys working in a fast-paced automotive environment and has strong administrative, communication, and organizational skills.

The Sales Administrator will provide day-to-day administrative support to the Sales Department, helping ensure vehicle sales documentation, records, and departmental processes are completed accurately and efficiently.

Why Join Our Team?

So why should you grow your career with Pfaff Automotive? We don't just offer jobs—we offer career paths. Our culture is rooted in values like earning customers for life, improving constantly, and taking ownership of results.

Being part of Lithia & Driveway, you'll find:

• Real opportunities for advancement across multiple locations in Canada
• Development and training through our internal learning programs
• A high-performance culture that recognizes and rewards results

What You'll Do

• Provide administrative support to the Sales Department and Sales Management team.
• Prepare, organize, and maintain sales-related documentation and customer files.
• Review sales paperwork for completeness and accuracy.
• Assist with processing vehicle sales documentation and deal-related paperwork.
• Maintain accurate vehicle, customer, and sales records in dealership systems.
• Support vehicle inventory administration and ensure information is kept current.
• Coordinate with Sales, Finance, Accounting, and other dealership departments to facilitate completed transactions.
• Assist with licensing, registration, and other administrative requirements associated with vehicle deliveries, where applicable.
• Track outstanding documentation and follow up with appropriate team members.
• Prepare reports, spreadsheets, correspondence, and other administrative materials as required.
• Coordinate and manage BMW Canada training programs and related administrative requirements.
• Assist the sales team with general administrative requests and departmental organization.
• Maintain confidentiality when handling customer, employee, and business information.
• Perform other administrative duties as required to support dealership operations.

What You'll Bring

• Previous administrative experience required; automotive dealership experience is an asset.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Comfortable learning and working with dealership management and sales systems.
• Strong data-entry and record-management skills.
• Professional, dependable, and able to work effectively with multiple departments.
• Experience handling vehicle sales or deal documentation is considered an asset.

Total Rewards

Pfaff Automotive offers a comprehensive benefits package designed to support you and your family, with options that include:

• Pay: $45K–$53K depending on qualifications and experience.
• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Disability Coverage
• Life Insurance
• RRSP Plans
• Employee Stock Purchase Plan
• Professional Development & Growth Opportunities
• Vehicle Purchase Discounts
• Employee Assistance & Wellness Programs

Ready to Join the Ride?

If you're organized, detail-oriented, and ready to bring your administrative skills to a fast-paced automotive environment, Pfaff Automotive wants to hear from you. Apply today for this 1-year contract opportunity and take the next step in your career with BMW Markham.

We thank all applicants for their interest in Pfaff Automotive Partners - due to the volume of applicants, only those selected for an interview will be contacted.

Please note: We do not use artificial intelligence (AI) to screen, assess, or select applicants at any stage of our recruitment process.

This is an existing vacancy

Pfaff Automotive Partners is an equal opportunity employer and is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment or selection process, please let us know and we will work with you to find an accommodation by emailing [email protected].

Key Words: Sales Administrator, Automotive Sales Administrator, Dealership Administrator, Sales Coordinator, Vehicle Sales Administration, Automotive Dealership, Deal Processing, Vehicle Documentation, Inventory Administration, Licensing, Data Entry, Microsoft Excel, Customer Service, Administrative Support, BMW