Bilingual Billing Coordinator (20-month Contract)

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting 20-month contract opportunity as a bilingual Billing Coordinator in our Finance and Accounting department. 

The Billing Coordinator is responsible for handling all aspects of the firm’s client billing cycle and the exchange of billing and other information between the firm and its clients while ensuring that billing is completed effectively, efficiently, and accurately. This includes invoice distribution to clients as well as uploading invoices to client’s e-billing portals where applicable. The Billing Coordinator is also responsible for assisting with collections and an ongoing review of inactive trust funds, working with the responsible lawyers to determine a course of action.  

Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Montreal, Toronto or Ottawa office for the balance. Your hybrid schedule will start once you join McMillan!

What You’ll Do

• Work directly with lawyers to manage the billing process from beginning to end


• Address queries received on billing issues, process, and templates as encountered


• Review and ensure completeness of NBI forms to ensure tax is appropriately applied based on instructions provided


• Set up discounts or exception rates on clients/matters in the financial application (3E) and revalue WIP


• Transfer of dockets or costs amongst matters; including and or excluding time and cost entries; dividing time and cost entries


• Continuously following-up with lawyers to ensure WIP is being billed on timely basis and to note reason if WIP is to be deferred


• Narrative review and editing i.e. punctuation, formatting


• Communication with other lawyers with respect to missing time (where possible)


• Adding and applying BOA


• Application of Trust and Unallocated funds to invoices upon request; assist lawyers with resolving inactive trust balances by working with clients to apply or return funds.


• Calculating and adding currency equivalence to invoice


• Review of disbursements and related tax applications


• Processing WIP write offs & write ups, obtain approval where necessary


• Adjusting bill rates, bill hours, bill amount and applying discounts where required


• Review of e-billing proformas to ensure they comply with outside counsel guidelines and are set up correctly in 3E for e-billing hub integration.


• Review of application of taxes on entire invoice


• Finalize bill and distribute to the client by mail or email if requested


• Invoice reversals/re-bill or credit note processing


• Coordination with Collection team on outstanding AR as needed and inclusion of outstanding amounts on invoices

What You Bring

• Experience in billing or e-billing in a law firm or professional services firm


• Team player with exceptional interpersonal skills.


• Possess a high degree of confidence, professional maturity and demonstrate excellent verbal and written communication skills.


• Proven analytical, critical thinking and problem-solving skills.


• Strong organizational skills and a keen attention to detail.


• Demonstrated competence to multi-task and prioritize workloads on tight deadlines.


• Demonstrated ability to present ideas in a business-friendly and user-friendly language.


• Superior client service and a demonstrated ability to work in a challenging and dynamic environment.


• Excellent technical skills, with high proficiency with the entire Microsoft Office Suite, particularly Word and Excel and McMillan’s accounting/billing related programs.


• Consistent demonstration of Firm Values: Respect, Teamwork, Client Service, Professional Excellence and Commitment.


• Knowledge of Elite 3E or similar accounting software

McMillan Offers You 

Growth 

Mentorship and Support 

Training as Software Evolves 

Commensurate Compensation and Benefits Package 

Fun Work Environment 

Continuous Learning & Development 

Salary Range:  $65,000 - $70,000 annually

McMillan = You