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Bilingual Executive Administrative Assistant

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Job Description - Bilingual Executive Administrative Assistant

Opal is partnering with a respected national organization to recruit a Permanent Executive Administrative Assistant to support the President’s Office in North York. This role is ideal for an experienced administrative professional who thrives in a high -volume environment, exercises excellent judgment, and brings strong executive -level coordination, communication, and confidentiality skills in both English and French.

Bilingual Executive Administrative
Assistant

Job Description:

 
·         Perform administrative functions in a punctual
and professional manner;

·         Provide exemplary member service and accurate
information while managing correspondence to and from leadership,
staff, government, external high ranking officials, other labour
organizations, media, and others;

·         Manage the schedule and travel arrangements for the
President and Chief of Staff;

·         Use grammatical expertise to compose, format, and
edit often complex and sensitive letters, memos, correspondences, reports and
presentations from draft stage to completion;

·         Event and meeting coordination both onsite and
offsite;

·         Perform real time note -taking, sending follow -up
actionable items, and keeping track of deliverables;

·         Provide back -up support to leadership and senior
staff as directed through the President’s office.

·         Protecting and being privy to confidential materials
and information consistent with Unifor’s confidentiality policy.

 



Requirements

·         Post -secondary education, diploma or equivalent
preferred;

·         A minimum of five (5) years’ experience in a similar
role;

·         Strong
language skills, including writing, editing and proofreading in both official
languages (English and French).


·         Demonstrated ability to organize and coordinate
executive work schedules.

·         Established ability to work with confidential
information;

·         Strong time management skills.

·         Highly motivated self -starter with ability to work
independently as well as in a team environment
;

·         Excellent
interpersonal, written and verbal communication skills, including effective
phone skills, to different audiences;

·         Impeccable
attention to detail;

·         Advanced
knowledge of Microsoft Outlook and Office (Word, Excel and PowerPoint);

·         Potentially
available and prepared to work long hours (nights and weekends) and travel for
extended periods as needed.



Benefits

- Pension Plan
- 3 weeks vacation + 2 weeks during the holidays
- Statutory holidays plus an additional paid day off
- Benefits from day one
- Paid 
- Travel expenses covered, including mileage, accommodations, and meals
- Work from home one day per week

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