Billing Coordinator

CLIENT FINANCE ANALYST (BILLING COORDINATOR) 

About the Role

We are seeking a highly detail-oriented and organized Client Finance Analyst to join our Finance team. This individual will play a critical role in overseeing inter-company billing, preparing project reconciliations and handling invoicing to clients, while ensuring compliance with SOX (Sarbanes-Oxley) requirements. This is a hands-on position ideal for someone who enjoys cooperating with different departments and contributing to a high-functioning team.

Key Responsibilities 

• Prepare and maintain accurate inter-company reports and reconciliations.


• Liaise with inter-company stakeholders to investigate and resolve variances in a timely manner.


• Issue client invoices, ensuring accuracy.


• Review each project’s status monthly and ensure budgets are updated timely and fees revised for job scope variances, differences, and modifications. 


• Ensure complete and accurate "budget to actual" reconciliations which are prepared in a timely manner in accordance with our clients’ contracts. 


• Prepare, review and analyze monthly financial status reports by client and individual jobs. Ensure clients are accurately billed fee and OOP’s on a timely basis per contract requirements.


• Ensure contract compliance.


• Review Account Receivable aging reports and ensure timely collections.


• Prepare client financial reports. 


• Responsible for managing and improving client / product profitability.


• Analyze the nature and detail of each project.


• Work with account teams to define program scope and objectives and is responsible to clearly note all specifications on all estimates and properly cost out line-item expenditure components. 


• Assist with the compilation of database statistics and analyze overall trends for - projected hours, past year costs, and competitive analysis as well as participate in the completion of RFP’s received by IMsci.

Qualifications

• 2+ years of experience in a similar position.


• Strong understanding of the billing cycle.


• Intermediate Microsoft Excel skills. (Pivots, SUMIF)


• Exceptional attention to detail – ensures accuracy in reconciliation and client billing.


• Highly organized – able to manage multiple tasks, deadlines, and priorities.


• Strong communication and interpersonal skills.


• Self-motivated with a proactive approach to identifying and resolving issues.

Asset

• Bilingual, French and English


• Experience with ERP systems (SAP,Sage,Workday)

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

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