Board Administrator

This position will support the Senior Director, (Board Operations) and assist with Board-related activities including administration of travel, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Board Operations. 

About the Role

In this role as Board Administrator , you will manage :

• Event planning and management of Board and committee meetings
  • Determine and secure meeting spaces
  • Manage meetings’ logistical needs, including catering and oversight of technology requirements
  • Set up meeting rooms and handle printing requirements
  • Provide onsite support during the meetings
• Travel & Expense management of Boards and committee meetings
  • Manage travel logistics of Boards and committee meetings for Directors as required, such as flights, hotel and airport transfers
  • Help track and generate expense reports for Board-related meetings
• Board liaison and communications
  • Back up support for Board and Committee materials uploads onto Diligent for all Thomson Reuters Board of Directors committee meetings, Board meeting pre-read and presentations
  • Support the distribution of additional Board materials via Diligent including press releases, earnings announcements, quarterly analysts’ reports, etc.
  • Keep Diligent current (calendar and listing of analysts’ reports)
  • Coordinate Diligent and other Thomson Reuters products demo, access and training to Directors
• Board Operations administrative support
  • Schedule appointments/meetings, such as Board prep meetings
  • Additional project management as required (i.e, assist with flow of Board Operations operating rhythm).
  • Assist with presentation preparation, ad-hoc reporting, preparation of templates, etc.
  • Help manage documents, such as meeting materials, logistics and travel details on the Board Operations HighQ site.
  • Help track attendance, minutes signing, director requests in HighQ or Teams to ensure better organization and efficiency in Board Operations
• Back-up Administrative support to Chief Legal Officer, as needed
  • Expense report management
  • Provide travel assistance, including flights and hotel bookings
  • Assist with calendar management, schedule internal and external meetings and provide any support for those meetings as needed
  • Preparing correspondence, communications and presentations
  • Other projects as assigned

About You
You’re a fit for the role of Board Administrator , if you have: 

Qualification

• 5-7 years previous experience working for senior executives in a corporate environment
• Very proficient in MS Office, to include Outlook, Word, PowerPoint & Excel
• MS Teams knowledge
• Experience with managing projects and meeting planning preferred

Skills/Abilities

• Ability to handle confidential information and matters with discretion
• Ability to establish close working relationships with directors, trustees, the Executive Committee and their assistants
• Excellent planning and organizational skills
• Proactive, with an ability to problem solve
• Excellent prioritization skills and able to work without close supervision
• Must be well organized, with a strong attention to detail, and able to multitask
• Possible travel to Thomson Reuters Board meetings (offsite meetings) as needed
• Extra hours around Board meetings as needed

#LI-DS4

What's in it For You?
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected

Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.

Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.

Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.

Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.

Purpose Driven Work: We have a superpower that we’ve never talked about with as much pride as we should – we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward. 

Accessibility 

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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Thomson Reuters informs the way forward by delivering trusted content and technology that professionals and institutions need to make the right decisions. We are modernizing the pillars of society through the digitalization of the tax and legal professions, the free press, commerce, and the rule of law, and elevating the way professionals and institutions work.

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