Bookkeeper/Admin

About Us

CASA SERENA is a 90-unit independent living residence for seniors in East Vancouver. We are a non-profit organization and registered charity operated by The Italian Cultural Centre Senior Citizens Housing Society (ICCSCHS) with subsidized housing provided by BC Housing.

Reports to: Housing Manager

Responsibilities

(Admin)

· Reception: welcoming tenants and guests, answering/transferring calls, ensuring messages are communicated effectively and efficiently

· General office duties, including scanning, filing, distributing mail, data entry, etc.

· Processing new tenancy applications and assisting prospective tenants with the application process

· Processing service maintenance requests

· Maintaining tenant records, corporate registry files, contracts, and agreements

· Assisting the Housing Manager with tenancy-related services, rent reviews

· Identifying and directing escalated matters to management for resolution

· Maintaining good communication and working relationships with tenants, employees, the Board of Directors, BC Housing, onsite partners, contractors, service providers, and community partners.

(Accounting)

· Perform full cycle accounting duties

· Payroll duties with QB Core

· Maintain accounts payable (AP) ledger, set up suppliers, and reconcile company credit card expenses

· Reconciliation of monthly bank accounts

· Prepare month-end financials, prepare accrual journal entries

· Prepare monthly reconciliations of the general ledger accounts, and investigate discrepancies

· Prepare and submit all tax and regulatory compliance reports and payment

· Assist the Housing Manager and Finance Committee with financial reporting and ad hoc financial analysis as required.

· Any other accounting and administrative duties as directed by the Housing Manager or Executive Board Member

Requirements

· A business degree with a concentration in finance/business/accounting

· Two years of experience in accounting and/or bookkeeping

· Proficiency in QuickBooks Online and QuickBooks Payroll,

· Strong knowledge and use of Microsoft Excel, MS Office, Outlook, Adobe Acrobat

· Knowledge of accounting principles (GAAP – IFRS)

· Canadian citizenship or permanent residency in Canada

· Proof of Covid-19 Vaccination

· Vulnerable Sector Criminal Record Check

Skills & Experience

· Self-motivated with strong organizational and time management skills

· Consistent accuracy with attention to detail

· Sound judgment, tact, and discretion in the handling of confidential/sensitive information

· Strong team player

· Strong work ethic with a positive attitude

· Ability to interact effectively and thoughtfully with our seniors, those with language barrier difficulties, and fellow team members

· Clear communication skills in English, both written and verbal (additional languages an asset)

Work Environment & Benefits

· A full-time, in-office position with a 40-hour workweek

· Health Care Spending Allowance Plan

· A relaxed business casual dress code in a comfortable office setting

· Access to a fully appointed staff kitchen and on-site fitness room

· On-site parking and convenient access to public transit

Compensation

· Commensurate with experience ($50,000-$ 55,000 annual salary).