Business Support Administrator

In this role you will provide a wide range of administrative and file management tasks. The prime role of the Business Support Team is to assist each team in operating at optimum efficiency across all offices. As part of the Business Support Team you are expected to use a high degree of self-management and initiative and should be able to multi task.
 
You will be required to work between our Marks Tey and Sudbury office Monday - Friday. However flexibility is required to cover our other offices (Braintree, Coggeshall, Halstead, Tiptree and Witham) to suit business needs including covering Reception and Telephony and to support with project work.
 
 We are looking for a full time Business Support Administrator to work on Monday – Thursday between the hours of 8.30 – 17.30 and Friday 8.30 – 17.00, 37 hours in total.
 
 The day to day
 
 Your day to day work will include but will not be limited to:

• File opening for all teams across the firm, producing files in accordance with the team’s requirements
• Entering all contacts on to SOS, entering ID requirements and scanning in ID requirements as agreed
• Closing files for all teams across the firm
• Archiving
• Sorting and scanning the post
• Franking and taking the post to the post office each day (including recorded deliveries)
• Photocopying and scanning and saving into SOS
• Preparing Bundles
• Retrieving Wills/Deeds retrieval and storage, ensuring the relevant documentation is kept up to date in accordance with the Firms policy
• Maintaining levels of stationery and providing accounts with order lists
• Typing for teams across the firm producing attendance notes, letters, and other documents were required
• Supporting teams (such as Marketing) with project work
• Coordinating meeting room bookings
• Taking overflow messages for teams
• Telephony Cover and taking messages for teams throughout the day
• Greeting and welcoming clients
• Providing teas and coffees to clients and arranging catering where required
• Maintaining client facing areas with regular checks throughout the day and after each meeting.
• Other ad hoc duties

What experience do I need? 
 
You should be comfortable with all Microsoft Office applications, be able to deliver a high level of customer service and have a willingness to learn and continue to develop within a professional environment.
 
 What skills should I have?

• Good communication skills
• Team Player
• Great attention to detail
• Flexible