CBIS Coordinator - Facilities Newcastle

Acknowledgement of Country 

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation. 

Role highlights

• Coordinate the smooth operation of site property, buildings and support services


• Flexible work arrangements available + 15.4% super


• Deliver high quality facilities services to support CSIRO’s scientific objectives

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity
We are seeking a CBIS Coordinator - Facilities to join CSIRO’s Business and Infrastructure Services (CBIS) team. Based at our Newcastle site, you’ll play a hands-on role in supporting the delivery of facilities services across highly specialised research environments.

As the CBIS Coordinator – Facilities, you will be responsible for the smooth operation of site property, buildings and support services at our Newcastle site. You will coordinate facilities maintenance services and daily operational activities, ensuring effective corrective and preventative maintenance, and contributing to continuous improvement of systems and processes.

Working as part of the regional CBIS team, you will support asset management activities, monitor performance, and deliver high quality services that meet operational and stakeholder needs.

Please note, the role will involve out-of-hours and call-out responsibilities.

Your high-level duties will include: 

• Coordinate and monitor facilities management work requests through to completion, ensuring alignment with service level agreements


• Liaise with clients and contractors to anticipate needs and ensure delivery of high quality services


• Supervise contractor performance and provide timely reporting against contract KPIs


• Monitor compliance with legislative and organisational requirements, including Health, Safety and Environment


• Support asset management through maintenance scheduling, reporting and continuous improvement initiatives


• Respond to operational needs including site services such as security, cleaning, grounds maintenance and waste management


• Identify and escalate risks and contribute to effective asset management strategies

Role particulars

Location: Newcastle, NSW

Salary: AU$100k - AU$113k pa + 15.4% superannuation

Tenure: Indefinite, Full-time

Reference: 103207

As the successful candidate, you will bring:

• Building related trade certificate or relevant work experience in the delivery of facility management services across hard and soft services, for a diverse range of complex and highly serviced support facilities


• Experience and ability in the development and coordination of timely procurement and delivery of reliable, cost-effective Facility Management services.


• Demonstrated knowledge of procurement processes, including arranging internal or external service providers, approvals, preparation and coordination of technical specifications for tender documents, tender and formal quotation procedures.


• Demonstrated ability to work under general direction, accept responsibility and be accountable for on-site service provision, including capability to co-ordinate trade and other services contractors to ensure delivery of hard and soft services in accordance with relevant time, cost, quality, statutory and user satisfaction requirements.


• Demonstrated knowledge and experience applying relevant procedures/protocols, compliance and statutory requirements associated with Federal, State and Local Government building and services codes.


• Demonstrated understanding of Work Health and Safety requirements that are applicable to projects.


• Demonstrated understanding of building management systems and work order systems.


• Proven interpersonal skills including sound negotiation and written and oral communication skills and an ability to cultivate productive working relationships with internal and external stakeholders, landlords, tenants and service providers.

 
For full details about this role, and other criteria, please review the Position Description. 

Support and workplace adjustments
We offer a range of reasonable supports and workplace adjustments. Please reach out to the contact person in the Position Description if we can help you to equitably participate in our recruitment process or the role itself.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact on page 1 of the position description, to let us know how we can support you.  

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Eligibility 

Applications for this position are open to Australian Citizens, New Zealand Citizens and Australian Permanent Residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements. 

Child safety 

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy. 

How to apply 

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close 

8th June 2026, 11pm AEST