Chief Archivist

Chief Electoral Officer

Honorarium Position

Overview

The Chief Archivist will serve to maintain, coordinate, and promote record-keeping within ASUS. Record keeping remains one of the most difficult challenges ASUS faces as an organization. With initiatives involving hundreds of students and yearly turnover across all positions, it is easy for documents to get lost in the day-to-day bustle of the office. With this challenge in mind, the Chief Archivist will work closely with the Governance Officer to ensure that appropriate record-keeping policy exists and that it is being fully executed. Additionally, the Chief Archivist may take on the responsibility should they choose, of finding creative ways to display archival material and ASUS’ history to the student body as a whole.

Application Deadline

Applications are due by March 30th, 2025 at 5PM EST.

Time Commitment and Remuneration

Term: May 1st, 2025 – April 30th, 2026

Hours: 4-6 hours per week

Honorarium: Awarded based on the Honorarium Grid in the Human Resources Policy (Click here)

Please see Part 3: Hiring in the HR Policy Manual for in-depth eligibility criteria for the position pertaining to academic standing, work-study positions, exchange status, etc.

Duties and Responsibilities

• Ensure ASUS is keeping appropriate records surrounding its operations
• Helping determine the best way to keep all archived material both physically and digitally
• Working with ASUS policy to ensure the best possible record keeping system is mandated
• When possible finding ways to display ASUS archival material to students
• Explore recovering ASUS related archival material currently held outside the society

If there are any questions, concerns, or personal accommodations required during the application process, please contact the incoming ASUS Governance Officer, Tina Scott, at newgovernance@ asus.queensu.ca, or Owen, the ASUS Human Resources Officer, at hro@ asus.queensu.ca.

ASUS Office

Phone: (613)-533-6000 x75441

Our hours are Monday to Friday from 9:00 am to 5:00 pm.