Chief of Staff

Members of Parliament are responsible to uphold the principles and practices of Canadian democracy. They sit in the House of Commons to serve as representatives of the people who have elected them to that office. Members consider and vote on legislation in the chamber, attend committee and caucus meetings, and perform a wide range of duties in their constituencies. They also represent Canada when travelling abroad on official business or when hosting foreign dignitaries.

A Member of Parliament is currently seeking a qualified candidate to fill the Chief of Staff position.

About the role:

Reporting to the Member of Parliament, you will be responsible for the overall management of the Member’s office, including managing all staff, and overseeing human resources requirements in accordance with established House of Commons policies and procedures. You will also be responsible for implementing and overseeing processes, methods and practices that support the Member’s office business and information management requirements, and for ensuring effective and timely service, outreach, and communications.

Primary responsibilities:

• Maintain the case management structure including file management and prioritization; 
• Manage the Member’s staff and team and assist in hiring and training new employees. 
• Oversee office activities and organize the workload in continuing support of the Member’s strategic and evolving agenda and objectives. 
• Ensure emails, letters, and similar enquiries on a range of issues are prepared in a professional, customer-focused manner, while briefing the Member on follow-up requirements. 
• Manage all budgeting and finances for the Member while ensuring that House of Commons rules and policies are strictly followed. 
• Represent the Member in a professional and effective manner in dealings with the media, constituents, key stakeholders, and other outside bodies. 

Education:

• Post-secondary education from a recognized institution in political science, business administration or a related field or an acceptable combination of education, training, and experience.

Experiences:

• Significant experience in managing multiple, simultaneous activities or events in a fast-paced and fluid environment; 
• Minimum of 3 years’ experience in managing staff and resources. 
• Experience working with a Member of Parliament or a political office; 
• Experience prioritizing and maintaining relationships with multiple clients by exhibiting strong attention to detail, adaptability, and analytical skills; 
• Significant experience working in an office setting with autonomy and professionalism; 
• Superior verbal and written communication skills;
• Ability to deal with people diplomatically and with tact and discretion.

Occasional travel and work outside of regular hours may be required.

Members are the employers of their employees. In accordance with the Members By-law, Members may recruit, hire, promote or release employees, and determine their job responsibilities, their hours of work, the classification of their positions, and their salaries. Members have the full discretion over the direction and control of the work performed on their behalf by their employees; however, employees are hired exclusively to assist Members in the fulfillment of their parliamentary functions.

If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at [email protected].

We thank all candidates for their application. Only selected candidates will be contacted for next steps.

This posting will remain advertised until all business requirements are met. Applicants who meet the qualifications may be contacted for further assessment at any time.