On behalf of our client, Scotia Law, we are looking for a Client Care Coordinator to join their growing team in Dartmouth, Nova Scotia.
About Our Client:
Scotia Law is a modern, client -focused law firm that believes legal services should feel approachable, supportive, and easy to understand. Their close -knit team is known for creating a welcoming environment where professionalism and personality go hand in hand.
Rather than a traditional, formal law firm environment, Scotia Law values collaboration, open communication, and building genuine relationships with both clients and colleagues. As a small team, every person plays an important role, creating a workplace where people support one another, enjoy what they do, and genuinely look forward to coming to work each day.
The Opportunity:
As the first point of contact for Scotia Law, you'll help create a positive experience from the moment someone walks through the door or picks up the phone. You'll keep the office running smoothly by managing appointments, opening client files, coordinating administrative tasks, and supporting the legal team behind the scenes.
If you enjoy staying organized, keeping multiple priorities on track, and being the person everyone can rely on, this is an opportunity to become an important part of a collaborative team where your work truly makes a difference every day.
The Ideal Candidate:
You're someone who genuinely enjoys helping people. Whether your background is in administration, a medical office, dental practice, professional services, or another busy office environment, you understand the importance of staying organized, communicating clearly, and creating a positive experience for every client.
You're confident without being overbearing, professional without being formal, and flexible enough to adapt as priorities change throughout the day. Most importantly, you're looking for a workplace where personality matters just as much as experience, and where you'll be valued as part of a
close -knit team
Requirements
â Welcome clients and visitors, creating a warm and professional first impression
â Answer incoming phone calls and emails, directing inquiries appropriately
â Schedule appointments and coordinate lawyer and paralegal calendars
â Open new client files and ensure documentation is accurate and complete
â Prepare correspondence and assist with legal documentation related to new files
â Coordinate incoming and outgoing mail, courier deliveries, and file transfers
â Maintain electronic and paper filing systems
â Enter and update client information within internal software systems
â Support follow -up communications with clients, including questionnaires and correspondence
â Assist with meeting coordination and office administration
â Monitor and order office supplies
â Help maintain a welcoming, organized reception and office environment
â Provide general administrative support to the legal team as required
Qualifications:
â Previous experience in administration, reception, client service, or office support
â Proficiency with Microsoft Office, including Outlook, Word, and basic Excel
â Comfortable learning new software systems (experience with legal software considered an asset)
â Strong organizational skills with the ability to manage multiple priorities
â Excellent written and verbal communication skills
â High attention to detail and accuracy
â Professional and polished client service skills
â Positive, team -oriented attitude
â Adaptable and open to learning new processes
â Ability to work independently while supporting a collaborative team
â Previous legal experience considered an asset, but not required
Benefits
â Salary range of approximately $45,000 -$48,000 annually, depending on experience
â Health and dental benefits following a three -month probationary period
â Two weeks vacation
â Five paid sick days annually
â Monday -Friday schedule, typically 9:00am -5:00pm, with occasional flexibility during the busy summer real estate season
â Business casual office environment
â In -office position based in Dartmouth, Nova Scotia
â Opportunity to join a supportive, collaborative team with ongoing training and development
If the above information excites you and is a career opportunity you would like to explore, please apply through the following link:
https://zurl.to/65Bm?source=CareerSite and an enthusiastic member of our recruitment team will review your resume and related qualifications!
We thank all candidates for their interest. However, only candidates that we determine are best aligned to the role will be contacted for initial discussions.
*Please note, candidates must be located in Canada and legally eligible to work on a permanent basis, as sponsorship for this opportunity is unfortunately not an option.*
The Warrington Group is a boutique, female -founded and led recruitment firm redefining how hiring gets done. We don’t believe in volume -based recruiting, outdated processes, or transactional hiring. We believe in partnership and building teams that actually move businesses forward.
Since launching in 2020 and headquartered in Halifax, we’ve earned a reputation for delivering high -impact results through a relationship -first, transparent approach while challenging the status quo of what both clients and candidates have come to expect from recruitment.
Our work has been recognized with the 2026 Consumer Choice Award for Best Employment Agency in Halifax and Top 25 Most Powerful Women in Business (2026) ~ reflections of our growth, standards, and commitment to doing things differently.
We partner with organizations across Accounting, Financial Services, Legal, Sales, Marketing, Professional Services, Administrative Support, Contact Centre, Operations, Healthcare, and Manufacturing.
We work with people who take their careers seriously. If you would like to send your resume for potential opportunities not listed on our careers site, you may do so via email ~
[email protected].
Please note, this inbox is not replied to on a regular basis, however, your resume will be kept on file for 1
year.
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