Job Category

Job Profile

Job Title

Department

Compensation Range

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Division of Respiratory Medicine

Job Summary

The Clinical Resarch Coordinator Level 3 is a full-time senior research professional who provides advanced coordination for multiple investigator-initiated and academic clinical trials within the Division of Respiratory Medicine. The role has primary responsibility for the daily operations of the MRH and iMRH registries (focusing on multiple breath washout [MBW] and xenon MRI [XeMRI] technologies) while also contributing expertise to other academic studies in the Division.

This position requires a high level of autonomy and technical expertise in respiratory research. The coordinator oversees registry operations, mentors’ junior staff, conducts complex study visits, and ensures regulatory compliance.

Organizational Status

Reports to the Principal Investigator(s) of assigned studies and the Program Manager of the Respiratory Research Team. Works closely with faculty, other coordinators, clinical staff, and collaborators. Provides mentorship and technical support to junior staff engaged in registry and trial activities.

Key Responsibilities

Registry Operations (MRH & iMRH)

• Oversee daily operations of the MRH and iMRH registries, including participant enrollment, scheduling, and data collection.

• Coordinate MBW and XeMRI equipment maintenance, consumables, and vendor communications.

• Organize monthly registry meetings with investigators, staff, and clinical teams.

• Ensure data quality, protocol compliance, and adherence to regulatory requirements.

Academic & Clinical Trial Coordination

• Coordinate non-registry academic clinical trials within the Division, including participant recruitment, study visits, and follow-ups.

• Support protocol implementation and study start-up activities across diverse pediatric respiratory studies.

• Liaise with study monitors, sponsors, and collaborators as required.

• Assist with data management and reporting across trials.

Regulatory & Quality Compliance

• Prepare ethics and regulatory submissions for registry and non-registry studies.

• Maintain trial documentation, safety reporting, and compliance records.

• Contribute to multi-site coordination when Division studies serve as lead site.

Mentorship & Professional Contribution

• Train and mentor junior coordinators, assistants, and students.

• Support abstract, manuscript, and presentation development.

• Present findings at professional and scientific meetings.

• Contribute to grant applications, literature reviews, and Division initiatives.

• Assist on other tasks and projects as requested by the Program Manager.
  

Consequence of Error/Judgement

Decisions directly affect the success of registry operations and academic trials. Errors may delay study timelines, affect participant safety or data integrity, and negatively impact Division reputation or funding.

Supervision Received

Guided by Principal Investigators and the Program Manager, with significant autonomy in day-to-day study coordination.

Supervision Given

Provides mentorship, training, and oversight of tasks for junior research staff and students, but does not hold formal managerial authority.

Minimum Qualifications

• Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Clinical research experience, with expertise in respiratory research and study coordination.

• Advanced knowledge of GCP, ICH, and Health Canada regulations.

• Demonstrated ability to coordinate complex studies with high compliance standards.

• Master’s degree in a relevant field (e.g., Biomedical Sciences, Public Health).

• Experience with pulmonary function testing, imaging studies, and/or registry management.

• Hands-on experience with MBW and/or XeMRI technologies.

• Strong interpersonal and advanced communication skills.

• Proficiency with REDCap, statistical software (R, SAS, SPSS), and imaging analysis tools.

• Experience coordinating multi-site or academic clinical trials.

• Excellent organizational skills with ability to balance multiple projects.

Key Performance Indicators

• Effective day-to-day operations of MRH and iMRH registries.

• Successful coordination of additional Division-led academic trials.

• Timely and compliant regulatory submissions.

• High-quality data collection and reporting.

• Positive participant recruitment, retention, and satisfaction.

• Contribution to Division scholarship (publications, abstracts, presentations).

• Effective mentorship of junior staff.