Club Administrator

Club Administrator

Date Posted: July 23, 2026

Competition Number: 107-26/27
Location: Kelowna, BC (Rutland Club)

TERM: Temporary until January 4, 2028, or upon the return of the incumbent

BGC Okanagan is seeking a temporary Club Administrator for our Rutland Club. In this role, you will manage program registrations, provide exceptional customer service, and coordinate a variety of administrative functions that support the club's daily operations and multiple community locations.

At BGC Okanagan, we are committed to fair, inclusive hiring practices and building teams that reflect the diverse communities we serve. We welcome applications from people who have been historically marginalized for many reasons, including race, disability, sexual orientation, gender, gender identity, religion, or age.

If you need accessibility support at any stage of the hiring process, we encourage you to let us know and we will accommodate such requests when made.

Here’s what we offer when you join our team:

• A positive, supportive team culture where your contributions are valued


• Ongoing paid professional development to enhance your skills and advance your career


• Childcare discounts to help your family thrive


• Paid sick leave and vacation to help you recharge when needed


• A comprehensive benefits plan

So, what are you waiting for? Come join a team that trusts, values, and appreciates YOU. Your adventure begins here – because Opportunity Changes Everything!

Key Duties and Responsibilities:

• Provide welcoming, professional customer service to parents, members, and visitors.


• Answer and direct phone calls, take messages, and respond to general inquiries, supporting clear internal communication.


• Manage program registration and maintain accurate member records and reporting forms.


• Ensure all program and membership records are accurate, current, and handled confidentially.


• Complete general data entry and maintain organized filing systems.


• Prepare basic statistical reports, including fact books and operating grant documentation.


• Process payments, issue receipts, complete bank deposits, and manage petty cash according to procedures.


• Support parent payment plans, including collections, sponsorship tracking, and subsidy applications.


• Coordinate facility bookings and prepare rental contracts.


• Maintain office supply and equipment inventory.


• Maintain a clean, safe, and secure front desk and lobby area.


• Refer appropriate community resources as needed.

Qualifications:

• Grade 12 education, plus completion of up to one (1) year of secretarial, business, or office administration training


• Three (3) years of recent, related experience


• Proficiency in Microsoft Office Suite, including Excel, Word, Publisher, and PowerPoint


• Successful completion of the agency screening process, including a criminal record check

Hours: 35 hours per week, Monday to Friday, 9AM – 5PM

Rate of Pay: $23.77 per hour
Closing Date: April 30, 2026

BGC Okanagan is committed to equitable hiring practices. Applicants must be legally authorized to work in Canada to be considered for employment. Eligible applicants include Canadian citizens, permanent residents, and individuals with refugee status who are legally entitled to work in Canada.

We thank all applicants for their interest in joining BGC Okanagan; however, only those selected for an interview will be contacted.