Collections and Accounting Assistant (FarmCash Program)

Do you enjoy keeping things organized, following details through to completion, and making the numbers make sense?
The Collections and Accounting Assistant plays a key role in supporting Alberta Grains’ financial operations by ensuring loan repayments are accurately tracked, collections are handled professionally, and accounting processes run smoothly. This role works closely with producers, loan officers, and the Accounting team to support timely repayments, maintain accurate records, and strengthen internal controls.

This is an excellent opportunity for someone who is detail-oriented, comfortable working with financial information, and enjoys being a reliable point of support in a collaborative, mission-driven organization.

Job Type: full-time permanent, 40 hours per week, onsite at the Alberta Grains office.

Key Responsibilities:

Loan Repayment & Collections

• Monitor and follow up on loan repayments to ensure deadlines are met.


• Contact producers regarding repayment schedules, outstanding balances, or repayment plans.


• Prepare and manage repayment collection agreements.


• Conduct proactive collections and follow up on delinquent or defaulted loans.


• Track repayment activity in the loan management system and resolve discrepancies with internal teams.

Loan & Accounting Support

• Update, maintain, and verify loan information in the loan management system.


• Assist with posting payments and reconciling loan repayment data.


• Maintain accurate and organized loan and financial records in line with internal policies.


• Support month-end, year-end, and ad hoc accounting tasks.


• Assist with internal control updates, documentation, and process improvements.

Operational & Team Support

• Respond to producer inquiries regarding loan balances, repayment options, and account details.


• Collaborate with loan officers, administrative staff, and the Accounting team to support workflow and financial processes.


• Participate in continuous improvement initiatives within collections and accounting.


• Deposit cheques and handle related administrative tasks.

Qualifications:

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.


• Experience in collections, accounting support, or account reconciliation.


• Strong attention to detail with excellent organizational and time management skills.


• Clear written and verbal communication skills, with a professional and respectful approach to collections.


• Working knowledge of basic accounting principles and financial documentation.


• Proficiency in Microsoft Office, particularly Excel; experience with loan management systems is an asset.


• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

What We Offer:

• Competitive salary: $47,300–$53,000 (based on experience)


• Vacation: 3 weeks annually (increasing to 4 weeks after 4 years)


• Personal days: 6 paid per year


• Comprehensive benefits after 3 months: Employer-paid Health, Dental, Life, and AD&D insurance (Long-Term Disability employee-paid)


• Retirement savings after 3 months: RRSP matching up to 5%


• Supportive culture: Inclusive, collaborative, and committed to Alberta’s agricultural success

Alberta Grains supports a diverse and inclusive work environment and welcomes applications from all qualified applicants. You must be legally entitled to work in Canada. We thank all applicants, however only those selected for an interview will be contacted.