This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Compliance Specialist based in Canada.
This role plays a key part in ensuring operational integrity across vendor, client, insurance, and security compliance processes within a dynamic consulting environment. You will act as a central point of coordination for onboarding activities, data validation, and regulatory alignment across multiple internal teams and external stakeholders. The position requires strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced, cross-functional setting. You will support both client and vendor engagement processes, ensuring accuracy, completeness, and adherence to company and regulatory standards. The environment is collaborative and process-driven, with frequent interaction across finance, safety, IT, and risk functions. This is an excellent opportunity for a detail-oriented professional who thrives on structure, compliance, and continuous process improvement.
Accountabilities:
You will be responsible for supporting end-to-end compliance operations across vendor, client, insurance, and security-related processes, ensuring data accuracy, regulatory adherence, and efficient onboarding workflows.
- Manage vendor onboarding processes, reviewing submissions and ensuring compliance with internal requirements
- Maintain accurate vendor records in internal systems and coordinate updates with Accounts Payable and risk teams
- Track WSIB and WCB compliance across provinces and update systems accordingly for non-compliant vendors
- Support client onboarding, including data collection, prequalification documentation, and system setup in SharePoint and internal platforms
- Maintain and update client databases, ensuring information accuracy and alignment with engagement criteria
- Prepare insurance certificates and clearance documentation based on RFPs, tenders, and client requirements
- Liaise with insurance brokers and internal teams to support complex insurance-related requests
- Assist the Security Clearances team with maintaining compliance documentation and clearance requirements when needed
Requirements:
You are a detail-oriented compliance or administration professional with strong analytical and coordination skills, capable of working independently while managing multiple stakeholder requests.
- Post-secondary education with at least 5 years of administrative or compliance-related experience
- Strong understanding of insurance, risk management, or ability to quickly learn regulatory frameworks
- Experience working with vendor and client onboarding processes in a structured environment
- Excellent attention to detail, critical thinking, and problem-solving skills
- Strong interpersonal and communication skills with the ability to interact with senior stakeholders
- Proficiency in Microsoft Office Suite and familiarity with systems such as SharePoint or similar platforms
- Ability to work independently with minimal supervision in a remote or hybrid setting
- Eligibility to obtain security clearance (including clean criminal record and required residency conditions in Canada)
- Ability to obtain and maintain Controlled Goods certification is required
- Strong sense of confidentiality, professionalism, and accountability
Benefits:
- Competitive salary aligned with experience
- Comprehensive health and wellness benefits package
- Flexible work arrangements (remote or hybrid depending on location)
- Three weeks of paid vacation starting from hire
- Paid personal days and wellness spending account
- Career development and mentoring programs
- Reimbursement for professional association membership fees
- Employee wellness initiatives and community involvement opportunities
- Inclusive, collaborative, and supportive work environment
- Social events, team-building activities, and corporate perks
- Additional benefits including hotel discounts and employee programs
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