Construction Administrator

Our client is a privately-owned real estate development company based in the GTA. Their core assets consist of high-quality industrial, office, medical and retail properties. In addition, our client holds a significant land inventory assembled for aggressive future development in all asset classes.

JOB OVERVIEW

Working at Head Office you will be directly responsible for coordinating all administrative work for the construction management team. This requires an organized individual with excellent verbal communication skills, attention to detail, and a high level of computer literacy.

• Assist Senior Manager(s) with scheduling of meetings & communications; i.e.: Letters, Internal / External Memos, Transmittals, Couriers, e-mail correspondence, etc.
  


• Arrange for all Start-Up Project Documentation, including Ministry of Labour Forms, Insurance, Permanent Utilities & Underground Utility Stake-Outs.
  


• Take calls and set up responsive action for construction support (pre-, and post- included)
  


• Organize Project start-up files and forms
  


• Maintain all Hard Project Files & Digital Files on the Computer Network
  


• Work with the Director of Construction to assemble, issue and track requests for pricing
  


• Assist in preparing, maintaining, and distributing project documentation; i.e. Minutes of Site Meetings, Request for Information (RFI), etc.
  


• Prepare Subcontracts, Purchase Orders, Change Orders & Site Instructions
  


• Prepare Certificates of Substantial Completion & arrange for Certificates of Publication at time of Project Close-Out
  


• Receive Invoices, collate and distribute to Project Team for expeditious processing
  


• Responsible to keep the latest amendments and approval statuses of drawings updated
  


• Assemble, create, issue and track construction documentation real time, on a proactive basis
  


• Maintain Construction Inventory Log & manage tools, equipment and surplus materials assigned to Site Personnel
  


• Facilitate & help to maintain strong working relationships with multiple stakeholders, including clients, consultants and sub-trades
  


• Assist Project Management team with proposals, tenders and contract management
  


• Support all project participants, including Planning, Leasing & Property Management members of our team within the organization
  

Requirements

• Proficient with formatting and editing documents in Microsoft Word and Excel
  


• Excellent written and oral communication skills are essential in dealing with clients, general contractors and sub-trades.
  


• Strong administration skills.
  


• Strong interpersonal skills, sound judgment and solid analytical skills
  


• Must be able to work with or without supervision.
  


• Strong commitment to meeting deadlines.
  


• Ability to multi-task
  


• Exceptional organizational skills