Construction Billing Coordinator

State Window Corporation, Awarded Canada's Best Managed Company of 2021 , is a PROFIT 500 manufacturing and construction company located in Vaughan, ON.Together, we manufacture, design and install window wall, curtain wall and railing systems for high rise condominiums. We are looking for individuals who are interested in thriving professionally at a rapidly growing company with an inclusive and engaging culture. A career at State Window Corporation means you can become a part of a clear purpose: one that brings change, innovation, and quality to city skylines, one project at a time.

Our team of talented and determined individuals, are endlessly driven by passion, dependability, honesty, and loyalty. We take pride in our work, people, and dedication to quality, every step of the way. Apply today if you are qualified applicant looking for a challenging and rewarding career!

The Billing Coordinator will report to the Director of Finance and will be responsible for the Accounts Receivable cycle as well as construction billing. As an integral part of Finance, duties and responsibilities include but are not limited to the following:

Duties and Responsibilities

• Review accounts receivable aging report weekly, research and follow up on all short paid and/or past due invoices through coordination with Director of Finance;
• Responsible for Cash Application in Accounts Receivable;
• Responsible for intercompany billing;
• Prepare project level invoices and pay application submittals, per customer request;
• Coordinate with Service department and prepare billings for all service-related work on a monthly basis;
• Responsible for billing project close out including: calculating substantial completion and full completion, Billing holdback, preparing appropriate CCDC forms for publication, and preparing close out documents;
• Liaise with field management team and service team to coordinate project close outs;
• Prepare monthly AR and Close out project reporting;
• Reconciliation of all trade AR related balance sheet accounts;
• Preparation of Prequalifications;
• Research client invoice inquiries and prepare billing adjustment memos for processing as necessary;
• Maintain professional and collaborative relationships with project managers, department heads clients, and installers;
• Act as a back-up for the Billing Coordinator for all AR related functions when required;
• Filing and other administrative tasks;
• Work on ad hoc projects as assigned by Director of Finance;
• Stay up to date with construction law as related to credit and collections;
• Documentation of processes; and
• Any other tasks assigned by the Director of Finance.

Qualifications:

• Post-Secondary Education is preferred;
• Minimum 3+ years in an accounting role (preferably in construction industry);
• Junior level position for incumbents wishing to pursue a career in construction accounting;
• Experience with Sage Accounting Software and MS Office, including advanced knowledge of Excel;
• Excellent organizational, time management, verbal and written communication skill;
• Detail orientated with the ability to multi-task;
• Discretion, judgement, and tact to handle confidential information; and
• Strong understanding of customer service with the ability to work under pressure.

Working Conditions

• Office setting;
• May require driving in the event a cheque needs to be picked up from a client or cheques need to be deposited at the back;
• Work environment requires wearing PPE in certain locations (i.e. entrance to plant); and
• Flexible to work approved overtime as required.

Interested in learning about State’s perks and benefits? State offers the following:

Benefits package including dental, medical, and paramedical benefits, prescription glasses and safety shoes reimbursement, 2 weeks-vacation, 6 personal days, yearly salary review, yearly performance-based bonus, discounted group home/auto insurance, RRSP program, Goodlife Fitness corporate membership, summer hours, Wellness Program, Recognition Program, State Children Education Fund, Training and Development, reoccurring staff social events and more!
Providing equal opportunities to all individuals, employment and advancement decisions at State Window Corporation are based on merit, qualifications, and ability. State does not discriminate in employment opportunities or practices because of race, colour, religion, sex, gender identity, gender expression, sexual orientation, place of origin, age, disability, family status or marital status, or any other ground as set out in the Human Rights Code.

State is committed to providing accommodation, accessible formats and communication supports for the interview upon request. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we shall ensure that all employees, clients, and visitors receive the same value and quality by identifying, removing, and preventing barriers.

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