Construction Coordinator

What Are We Looking For?

As an organization committed to building customer relationships, innovative projects, and transparent development, we need likeminded people to support our vision. The culture we’ve made has built the perfect staging grounds for career advancement and workplace satisfaction. The role(s) is multi-faceted and encompasses all areas of the construction cycle, including but not limited to business development, stakeholder engagement and partnership, estimating, project management, safety and overall office management.

BD/OFFICE ADMINISTRATION

• Liaise with members of the management/BD team to promote sales opportunities, exchange information, and increase brand awareness with the goal of building client referrals and repeat business.
• Support the Spectra team in all aspects of business development, stakeholder engagement and client quality control and assurance. .
• Assist in managing existing clients and ensure they stay satisfied and positive throughout the pre-construction and construction phases. Work in conjunction with internal teams across BD, estimating and PM. • Point of contact responsible for liaising with the sales team ensuring they have the supplies, marketing materials, and information they require.
• Manage the internal preparation as required in respect to RFP/RFQ/EOI requirements and submissions.
• Development along with the coordination, production, and distribution of all marketing materials/initiatives as required.
• Review requests for proposals and helping complete the request within tight deadlines.
• Administrative duties including scheduling meetings, ordering office supplies, maintaining the office as a whole.
• Other related duties as assigned or needed.

ESTIMATING

• Manage Pre-Construction & Estimating’s data and information flow, while supporting with document control and administrative duties
• Set up and maintain estimating and project folders.
• Prepare bid instructions, bid forms, and bid scopes for distribution.
• Manage bid outreach including municipal requirements for forms and postings.
• Send out bid and budget requests.
• Oversee tracking of subcontractor prequalification.
• Participate in subcontractor approval process

PROJECT MANAGEMENT

• Assist the construction manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans
• Execute project management administrative and bookkeeping tasks such as creating subtrade contracts, filing/printing invoices, purchase orders, change orders and inventory reports
• Assist the project manager in the administration of project management documents such as subtrade contracts, project schedules, purchase/change orders SAFETY DOCUMENTATION
• Oversee online safety portals of 3rd party safety systems, including but not limited to ContractorCheck, Entuitive Compliance and Avetta compliance
• Update and maintain company safety records and ensure safety documentation is available for site distribution

Qualifications and Requirements

• A university degree, a college diploma or trade qualifications in a business or construction management related field is required
• 2 - 3 years’ of direct experience working in commercial construction services is a definite asset
• Knowledge of and experience within the construction industry in Alberta along with developed relationships and prospective contacts is a definite asset
• Intermediate computer skills including knowledge of web-based software, including but not limited to Microsoft Office Suite, Adobe, Bluebeam and estimating software are required.
• Valid Class 5 Drivers License is required.

Skills and Competencies

• Communication skills: Construction Coordinators interact with many individuals throughout the life cycle of a project, such as stakeholders, subcontractors, suppliers and of course, the project team. For this reason, Construction Coordinators must demonstrate excellent communication skills.
• Problem-solving skills: There will be issues, challenges and different types of problems, big and small. For this reason, Construction Coordinators must have problem-solving skills that allow them to quickly come up with solutions and strategies. They must have a mindset of continuous improvement – how can we do this better and faster?
• Change management skills: As projects are executed, there are many variables to control, and many situations that might force the estimating, project management and client care teams to make changes to the original project plan. Construction Coordinators must be able to adapt to these changes.
• Organizational skills: Construction coordination, as its name suggests it’s a demanding field that requires organizational skills such as time management, delegation, planning, goal setting and decision-making, among others that’ll help the Construction Coordinator be on top of their own duties and responsibilities and monitor the performance of others.