Coordinator, Talent Advisory

We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.

Purpose of Role

As a member of the regional Talent Advisory – Business Services team, the Coordinator provides analytical, technical & administrative support to the regional Talent Advisory – Business Services team.

Key Responsibilities

Absence Management:

• Update absence data in Workday, when required
• Send communications to employees and managers explaining the relevant policies and confirming entitlement if required
• Send and receive any required forms from employees, as needed (ie. Overtime)
• Create required letters or documents for certain leave types
• File documentation on employee files
• Liaise with payroll and benefits where required
• Vacation tracking to reduce carry over & pay out
• Maintain accrual and time off adjustment in Workday

Payroll Administration, Adjustments and Compliance:

• Submit pay adjustment forms in accordance with payroll deadlines to ensure departures, new hires, leaves, gradual returns, unpaid time off, and bonus payments are accurately captured and reflected in a timely manner
• Expired SIN/VISA tracking and follow up

Termination and Offboarding:

• Reviewing Workday entries and removing matrixes and committee information
• Coordinate exit interview process, as needed
• Send offboarding information to departing employees
• Digitally file exit interview notes and update exit interview data in Workday, as required
• Create termination letters based on template, if required
• Coordinate system disabling for departing employees and equipment returns

Onboarding:

• Initiate onboarding tasks
• Send Workday information tasks to new hires and ensure information is completed in the system

Personal Data Changes and Employee Files:

• Action some business processes into Workday and update data as required
• Create and file transfer letters and/or job change memos if required
• Coordinate system changes for employee business processes and changes

Performance Management:

• Initiate email notification to employees and professionals for review reminders for LSS and PSG Calgary
• Review progress reports and update regional Talent Manager

Talent Projects:

• Participate in process improvement and talent technology, as required
• Filing national policies and procedures in Imanage, as needed and as requested
• Action any system audits sent by Talent Governance & Compliance, when requested

Regional Responsibilities

• Event planning, coordination and execution, as needed
• Manage recognition and celebrations, including sending birthday and anniversary cards, baby gifts, flowers, and Guusto gift cards
• Prepare employment letters
• Process regional invoices for payment in a timely manner
• Administer and record approved tuition assistance
• Compile and deliver monthly Talent reconciliation reports
• Generate reports as needed
• Update and revise job postings and role profiles using the national templates
• Manage calendars and monitor regional trackers to ensure accuracy and alignment

General Inquiries:

• Respond to firm members’ queries on Talent matters, referencing documents and information available
• Escalate complex cases to Talent Managers and/or Directors.
• Manage queries to ensure responses are provided within agreed timeframe
• Update lawyer website profiles, as needed
• Other duties and projects, as assigned

Key Competencies

• 2+ years’ experience as a Human Resources Administrator/Coordinator in a professional services firm
• HRIS experience, preferrably with Workday
• Experience and proven performance in coordinating and leading activities/projects
• Ability to maintain the highest degree of confidentiality
• Effective team player, results-oriented, and strong internal client focus
• Outstanding interpersonal skills; demonstrated ability to interact and collaborate with others
• Strong facilitation/presentation delivery skills
• Superior written and oral communication skills with the ability to communicate clearly, concisely, persuasively and effectively
• Excellent organizational skills, ability to prioritize, handle competing tasks and thrive on meeting urgent deadlines in a fast paced environment
• Demonstrated ability to work independently and to collaborate successfully in a team environment
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work in a fast-paced, high-pressure environment
• Strong attention to detail and the ability to work under pressure to meet deadlines

BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves.  We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+. 

We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.