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Corporate Law Clerk

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Number of Applicants

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Job Description - Corporate Law Clerk


Duties and Responsibilities:



  • Drafts all correspondence and letters to clients, accountants etc. with respect to corporate matters for the Lawyer to review and sign. Delivers letters and correspondence via appropriate method (i.e. fax, e-mail, or courier).

  • Completes corporate minute books and folders and enters information into corporate database (determines deficiencies if necessary). Drafts letters to clients seeking missing information or instructions.

  • Orders and reviews preliminary and full NUANS reports, Certificates of Status, Profile reports etc.

  • Prepares annual resolutions/minutes of meetings as required.

  • Prepares dividends (capital, eligible and ineligible), bonus resolutions and certified copies thereof.

  • Updates corporate lists with new companies received and maintains corporate records with respect to addresses, directors, shareholders, officers, etc.

  • Prepares audit inquiry responses, as required.

  • Drafts and files business name registrations, limited partnership and general partnership registrations and renewals.

  • Completes and files Form 1 NOC with Ministry when addresses, directors or officers change.

  • Prepares annual returns as required.

  • Prepares corporate documentation including but not limited to Articles of Incorporation, Articles of Amendment, Continuance, Amalgamation, Dissolution, Revival when instructions have been received.

  • Drafts share transfers, as instructed. Forwards to Lawyer for review and approval.

  • Completes transaction files as required including but not limited to; ordering corporate searches/due diligence, supplies, obtaining information, arranging for delivery/exchange of documents, arranging for necessary banking, drafting and filing PPSA registrations when needed, providing accounting reports to clients and post-closing matters.

Qualifications:



  • A minimum of 1-5 years of experience in a similar position in a Corporate Law practice

  • A diploma in a related Legal Administration and/or Law Clerk program or equivalent years of experience

  • Must be proficient with Microsoft office etc.

  • Working knowledge of Fastco, Cyberbahn and Legal Accounting Software

The successful candidate must demonstrate the following:



  • Excellent interpersonal and communication (written & verbal) skills

  • Ability to analyze and understand legal documents and maintain strong attention to detail

  • Must be highly organized with the ability to multi-task and meet tight deadlines

  • Ability to maintain confidentiality of pertinent data

  • Demonstrates a professional demeanor, high ethical standards, respect and commitment to service excellence

  • Ability to work independently as well as cohesively with lawyers and other employees as part of a team

  • Ability to work efficiently and effectively under pressure with simultaneous deadlines

Job Types: Full-time, Permanent

Benefits:



  • Dental care

  • Extended health care

  • On-site parking

  • Vision care







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