Corporate Law Clerk

Duties and Responsibilities:

• Drafts all correspondence and letters to clients, accountants etc. with respect to corporate matters for the Lawyer to review and sign. Delivers letters and correspondence via appropriate method (i.e. fax, e-mail, or courier).
  


• Completes corporate minute books and folders and enters information into corporate database (determines deficiencies if necessary). Drafts letters to clients seeking missing information or instructions.
  


• Orders and reviews preliminary and full NUANS reports, Certificates of Status, Profile reports etc.
  


• Prepares annual resolutions/minutes of meetings as required.
  


• Prepares dividends (capital, eligible and ineligible), bonus resolutions and certified copies thereof.
  


• Updates corporate lists with new companies received and maintains corporate records with respect to addresses, directors, shareholders, officers, etc.
  


• Prepares audit inquiry responses, as required.
  


• Drafts and files business name registrations, limited partnership and general partnership registrations and renewals.
  


• Completes and files Form 1 NOC with Ministry when addresses, directors or officers change.
  


• Prepares annual returns as required.
  


• Prepares corporate documentation including but not limited to Articles of Incorporation, Articles of Amendment, Continuance, Amalgamation, Dissolution, Revival when instructions have been received.
  


• Drafts share transfers, as instructed. Forwards to Lawyer for review and approval.
  


• Completes transaction files as required including but not limited to; ordering corporate searches/due diligence, supplies, obtaining information, arranging for delivery/exchange of documents, arranging for necessary banking, drafting and filing PPSA registrations when needed, providing accounting reports to clients and post-closing matters.
  

Qualifications:

• A minimum of 1-5 years of experience in a similar position in a Corporate Law practice
  


• A diploma in a related Legal Administration and/or Law Clerk program or equivalent years of experience
  


• Must be proficient with Microsoft office etc.
  


• Working knowledge of Fastco, Cyberbahn and Legal Accounting Software
  

The successful candidate must demonstrate the following:

• Excellent interpersonal and communication (written & verbal) skills
  


• Ability to analyze and understand legal documents and maintain strong attention to detail
  


• Must be highly organized with the ability to multi-task and meet tight deadlines
  


• Ability to maintain confidentiality of pertinent data
  


• Demonstrates a professional demeanor, high ethical standards, respect and commitment to service excellence
  


• Ability to work independently as well as cohesively with lawyers and other employees as part of a team
  


• Ability to work efficiently and effectively under pressure with simultaneous deadlines
  

Job Types: Full-time, Permanent

Benefits:

• Dental care
  


• Extended health care
  


• On-site parking
  


• Vision care