Dean's Administrative Officer

INTERNAL POSTING

About Bow Valley College

Bow Valley College is Calgary’s college with local impact and global reach, serving more than 15,000 students. We launch our students
by preparing them for in-demand jobs through high-quality, future-oriented education. We advance our graduates into careers in healthcare, technology, business, entertainment arts, social services, and more, contributing to our economy and community. We evolve our students through work-integrated learning, upskilling, and reskilling.

Proud to be named one of Canada’s Top 50 research colleges, our applied research focuses on health and educational technology, and social innovation. Home to the Digital Entertainment Nexus, Calgary’s first esports arena, and the Bears varsity team, Bow Valley College is celebrating 60 years of student success. Learn more about the opportunities we create at bowvalleycollege.ca. 

Position Summary

Bow Valley College is seeking a highly organized and professional Dean’s Administrative Officer to provide administrative oversight and support to the Dean and Associate Deans. Reporting directly to the Dean, this position plays a key role in ensuring the effective operation of the Office of the Dean while contributing to the efficiency and success of the academic department and the institution as a whole.

 The Dean’s Administrative Officer is responsible for coordinating administrative duties, processes, and projects within the Dean’s portfolio, supporting cross-departmental collaborations, and ensuring smooth communication across internal and external stakeholders. This role requires discretion in handling sensitive and confidential information related to staffing, payroll, contracts, and student matters, as well as strong problem-solving skills to address and resolve issues that arise.

Key responsibilities include managing the Dean’s schedule and correspondence, preparing reports and documentation, coordinating meetings and events, supporting departmental budgeting and purchasing processes, and acting as liaison with various College departments including People & Culture, Finance, Registrar’s Office, HR, IT, and Ancillary Services. The Dean’s Administrative Officer also provides leadership in process coordination and project management, supporting new initiatives, policy compliance, and the implementation of operational improvements. In addition, this role is actively involved in supporting student appeals, overseeing departmental records management, coordinating student awards, and ensuring compliance with College policies, procedures, and guidelines.

The ideal candidate will hold a diploma in a related field and bring three to five years of administrative experience in a complex organization. Proficiency with MS Office applications and databases, along with strong analytical, research, organizational, and communication skills, is essential. The successful candidate will demonstrate the ability to work independently while exercising sound judgment, manage multiple priorities in a fast-paced environment, and build effective working relationships with faculty, staff, students, and external partners.

Preferred qualifications include experience in policy compliance, project and process coordination, conflict resolution, and the ability to contribute to organizational improvements through innovative ideas and collaboration. This position requires exceptional attention to detail, discretion, and the capacity to anticipate challenges while proactively developing solutions.

If your education was received internationally we will require you provide an international education assessment through IQAS, WES, or one of the other nationally designated organizations upon hire.

Closing Date: October 1st, 2025

This opening is a continuous (AUPE) position, open to existing Internal candidates from Bow Valley College. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.

Diversity and Inclusion Commitment

Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.