Document Control Administrator

Overview

We
are seeking a Document Control Administrator to support
our project teams by ensuring accurate, timely, and compliant management of
project documentation across all phases of execution.

This
role is critical in maintaining document integrity, supporting project
coordination, and ensuring all technical documentation including drawings and
specifications is properly controlled, tracked, and distributed.

Responsibilities

• Review project
  documents and drawings for completeness and basic accuracy
  
• Enter document
  details into the document management system (DMS)
  
• Maintain
  organized electronic filing systems in accordance with project standards
  
• Distribute
  drawings, specifications, and documents to project team members and
  stakeholders
  
• Track and
  record document submissions, transmittals, and updates
  
• Ensure
  documents are shared using approved systems and processes
  
• Assist in
  updating project documents and maintaining current revisions
  
• Help track
  document status, including reviews, approvals, and outstanding items
  
• Maintain
  document logs and ensure records are accurate and complete
  
• Support
  document audits by identifying missing or incomplete records
  
• Follow up with
  team members to help resolve documentation gaps
  
• Provide general
  administrative and coordination support to project teams
  
• Help organize
  and prepare documentation for handover to stakeholders
  

Qualifications

• High school
  diploma required; post -secondary education in business, administration,
  engineering technology, or a related field is an asset
  
• Strong written
  and verbal communication skills
  
• Basic to
  intermediate proficiency in Microsoft Office (Word, Excel, Outlook)
  

Skills & Attributes

• Strong
  attention to detail and accuracy in data entry
  
• Organized with
  the ability to manage multiple tasks and deadlines
  
• Willingness to
  learn construction terminology, drawings, and project processes
  
• Ability to
  quickly learn new software and document management systems
  
• Team -oriented
  with a positive and proactive attitude