Document Controller

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

At Arcadis, our Document Controllers are an integral part of our project delivery teams, utilizing their expertise to help the company deliver client success. You will have the opportunity to work on unique and leading-edge projects with a local focus to make a global difference.  

This role sits in our Mobility Global Business Area (GBA). We partner with our clients across the globe to design thriving and connected cities and communities that enable opportunity for all and keep the world moving. Climate change, urbanization and digitization trends are requiring today’s mobility projects and systems to address an evolving set of demands from the world’s growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies, and optimize the mobility of people and goods.

Role Accountabilities:  

In this role, you will follow the processes and principles of the company’s document procedures related to Civil Engineering projects. Your responsibilities will include keeping records, creating document logs of project details, meeting minutes, technical specifications, and drawings, as well as archiving, controlling, and retrieving records as needed. You will scan, image, index, and organise documents while classifying, sorting, and categorising them according to the project document control system. Additionally, you will control the issuance of documents and ensure proper approval is obtained. Reviewing documents for completeness and accuracy, performing quality checks in line with document control processes, will also be an essential part of your duties. Furthermore, you will handle file migration tasks, assist in auditing, and provide status reports on documentation to track progress within the workflow. Maintaining logs for Requests for Information (RFIs) and distributing RFI responses as appropriate will round out your responsibilities.

Qualifications

• Bachelor’s Degree and / or Diploma in Information Management  
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation  
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable  
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines  
• Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents  
• Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment  
• Stay focused and carry out their tasks in a timely and accurate manner  
• Ability to interact and coordinate with internal and external business partners  
• Strong communication and presentation skills – both verbal and written  
• Preferable to have experience working on construction sites  
• Experienced with EDMS (SharePoint, Aconex, ProCore) 

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.