Event and Communications Coordinator

POSITION PROFILE INFORMATION

Title: Events and Communications Coordinator

Organization: Volleyball BC

Reports to: Manager, Events and Strategic Initiatives

Type: Seasonal Full-time temporary

Closing Date: February 24,2025 at 12pm

Location: Based in the Lower Mainland Region of BC working out of Volleyball BC's head office at the Harry Jerome Sports Center. The position requires the individual to be physically onsite during events, competitions and programs. 

Compensation: $20/hour

Start Date: April 28, 2025

Overview

Volleyball BC is the provincial sport governing body that actively encourages participation and fosters the development of volleyball in BC. 

VBC’s is hosting multiple Adult Beach Volleyball events across the Province of BC involving over three hundred semi-professional and professional teams playing in weekend tournaments from April to August.  We are looking for enthusiastic, qualified individuals to coordinate our summer events. Successful candidates will be outgoing, responsible, self-motivated and strong team players. Staff must be available to work weekends during all events as well as office hours. This position requires the ability to work at various locations throughout the province of British Columbia for the duration of the summer. Duties will include working outdoors in all weather conditions, lifting heavy sporting equipment, and interacting with participants, staff, and volunteers. 

This position is made possible through the Canada Summer Jobs program and candidates MUST be between the ages of 15-30 to apply and must be enrolled as students in high school or university programs. Candidates must be returning to school in the Fall of 2025 to be eligible to apply. Candidates who do not meet this job criteria will not be invited to interview. 

ROLES AND RESPONSIBILITIES

1. Duties

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  • Event coordination including tournaments, set up and take down;
  
  
  • Responsible for completion of event report forms and equipment inventory management; 
  
  
  • Support of high-profile tournaments and planning of social events;
  
  
  • Administrative duties and website upkeep;
  
  
  • Responsible for posting to all VBC Social Media platforms and supporting communication initiatives;
  
  
  • Marketing and promotion support including recruitment of participants, ongoing communication with participants, and special event promotion;
    
  
  
  • Manage all Beach Tour administration (inquiries, registration, draws etc.);
  
  
  • Position reports to with the Manager of Events and Strategic Initiatives and coordinates with the Communications Coordinator and the Sponsorship Manager. 
  
  
  
  

2. Working Conditions

• Primary working location is at outdoor facilities such as beach courts throughout the province(approximately 60%):


• Direct exposure to all outdoor elements for extended periods of time: sun, wind, rain, heat, and dust/sand at beach courts;


• Approximately 40% of time is a standard office environment;


• Volleyball BC offices are located at the Harry Jerome Sports Centre (HJSC) in Burnaby, BC V5A 1E7;


• Required to travel throughout BC with volleyball equipment – access to personal vehicle is preferred;


• Must be able to drive a VBC utility van to transport equipment to events throughout the province.

QUALIFICATIONS

1. Required Knowledge, Skills, Abilities: 

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  • Knowledge of volleyball or similar sport (i.e. tournament draws, league scheduling);
  
  
  • Must be able to regularly work weekends at various locations around the province;
  
  
  • Strong communication and interpersonal skills;
  
  
  • Proactive and friendly attitude;
  
  
  • Good organizational and administrative skills;
  
  
  • Ability to repeatedly lift 50 lbs to waist height (role requires the ability to maneuver large and heavy equipment);
  
  
  • English required;
  
  
  
  

2. Training and Experience: 

• Completion of post-secondary courses in relevant field is considered an asset (i.e. sport administration, kinesiology, marketing, communication);


• Event coordination, marketing, customer service and staff supervisory experience are considered an asset; 


• Experience with webpage and social media management is considered an asset.
  

3. License, Certificates and Registrations:

• Valid Class 5 Drivers License issued in British Columbia required; 


• Completion and maintenance of clear Criminal Record Check required;


• Any Long-Term Athlete Development (LTAD) and/or Physical Literacy training is considered an asset;


• First-Aid and CPR training is considered an asset
  

Black out dates: 

The successful candidate must be available to attend the following events: 

• Vancouver Open Beach Tournament


• Youth Beach Provincial Championships


• Adult Beach Provincial Championships 

In order to meet the Canada Summer Jobs Project funding requirements, applicants must be:

• Between 15 - 30 years of age at the start of employment;


• Legally entitled to work in Canada.