Event Producer

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

***Please note this is a 1-Year contract opportunity ***

About the role:

The Event Producer manages a diverse range of in-person, virtual, and hybrid events, ensuring alignment with corporate objectives and high-quality standards. This role takes a lead in producing signature events, collaborating with stakeholders, team members, and vendors to deliver exceptional event logistics and program components. Working closely with Production, AV Services, and Multimedia teams, the Event Producer contributes to Sun Life’s goals through effective event delivery.

The Events and Experiences team supports business partners with event management, production, AV, and multimedia services for a robust portfolio. Reporting to the Manager, Event Producing, the Event Producer is a key member of the Events &Experiences team.

What will you do?

• Oversee all aspects of event management for conferences, meetings, town halls, receptions, and incentive travel, including itinerary planning, show flows, rehearsals, entertainment, attendee platform management, budgets, contracts, registration, communications, translation, travel, gifting, food and beverage, staffing, safety planning, and post-event reporting.
• Lead the planning and execution of complex events, both online and onsite, directing teams and talent for seamless delivery and collaborating with the production team for show calling and floor management.
• Advise business partners on agendas to engage attendees, recommend external speakers and creative talent, and incorporate innovative audience interactions for memorable experiences.
• Manage and contract event vendors according to Sun Life guidelines, research and recommend new partners, and oversee vendor relationships.
• Administer event expenses and billing, identify cost-saving opportunities, and ensure proper processing and reporting of payments, purchase orders, and chargebacks

What do you need to succeed?

• 5+ years of advanced expertise in an event environment, producing exceptional experiences for online and in-person corporate audiences.
• Strong passion for developing creative, engaging, and memorable experiences, with a keen awareness of the latest industry trends and techniques
• You’re a well-accomplished event professional, with an inspiring track record of using a wide range of media, platforms and venues, regularly working in close collaboration with production, technical and multimedia teams
• Successfully managing teams to deliver high-quality work and fostering a motivating environment
• Expertise in tracking expenses, managing budgets, and ensuring efficient reconciliation, consistently identifying opportunities for savings
• Exceptional ability to build and maintain strong relationships with stakeholders, vendors, and team members, negotiating and resolving issues effectively.

Preferred Skills:

• Advanced technological abilities and expertise in the MS Office Suite – Excel (experience with pivot tables and V-look ups), Word, PowerPoint
• Certified Meeting Professional (CMP) designation is an asset
• Knowledge of Cvent and Cvent mobile app is an asset
• Deep knowledge of industry-related contracts and terminology (e.g. platforms, venues, speakers, vendors, etc.)
• Involvement in industry-related associations
• French Bilingualism is an asset

Unique Requirements:

• Up to 20% travel may be required

What's in it for you?

• Hybrid work environment
• 15 vacation days
• A friendly, collaborative, and inclusive culture
• Flexible Benefits from the day you join to meet the needs of you and your family
• The opportunity to move along a variety of career paths with amazing networking potential
• Access to our Global Learning Centre, available 24/7 for your learning needs
• Wellness programs that support the three pillars of your health – mental, physical and financial

Recent Awards:

• We are honoured to be recognized as a 2022, 2023, 2024 and 2025 Best Workplaces in Canada by Great Place to Work® Canada
• Great Place to Work® list for Best Workplaces for #HybridWork 2022
• Great Place to Work® list for Best Workplaces for Professional Development in Canada 2022
• Named “Best Places to Work” by Glassdoor, 2021 and 2023

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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