Executive Administrative & Operations Assistant

Role Overview

We are seeking a reliable, professional Operations / Administrative Support person to assist with both business and household logistics. This is not a childcare-focused role, but rather a structured administrative position with some hands-on household support.

Over time, the role will be approximately 75% administrative / business support and 25% household logistics, with flexibility during the onboarding period.

Work Details

• Hours: Approximately 20 hours per week (some weeks may require more or fewer hours)
  
• Work Style: Hybrid (remote + in-person); in-person to start
  
• Start Time: 9:00 AM
  
• In-Person Window: 4:00–6:00 PM (Wednesday to Thursday)
  
• Locations: Roncesvalles | Home (school approximately 500m away)
  
• Client's office downtown (University & Adelaide)
  

Key Responsibilities Administrative / Business Support

• Manage calendars and book meetings
  
• Coordinate travel (flights, hotels, and ground transportation)
  
• Draft and send emails based on direction
  
• Print, scan, file, and organize documents
  
• Track expenses and organize receipts
  
• Assist with light invoicing and bookkeeping preparation
  
• Coordinate couriers, shipments, and document drop-offs
  

Household Logistics

• Provide after-school snacks for the children
  
• Support basic household organization
  
• Conduct occasional in-person check-ins with the client
  

Must Haves :

• Strong computer skills
  
• Ability to save files, edit documents, and manage digital systems
  
• Familiar with the city (not new to the area)
  
• Comfortable handling invoicing and receipts
  

Nice to Haves (Not Deal Breakers):

• Valid driver’s license
  
• Proven experience in administrative or operations support roles
  
• Lives reasonably close in Roncesvalles (not commuting long distances)