Executive Assistant

About PureLogic IT

PureLogic IT provides innovative IT solutions for the Federal Government and private sector organizations. We enable outcomes as a secure and trusted technology service provider across current and emerging technologies. With expertise across all areas of IT including cloud technology, software solutions, and infrastructure, as well as professional services - it’s what we do and how we do it that makes us different. We are a Canadian, women-owned, equal opportunity employer with a family culture and passion for giving back. Strong. Secure. Engage. Together. This is our Mission.

Title: Executive Assistant

Reports to: (2) C-Suite Executives

Based at: 135 Michael Cowpland Drive, Suite 200, Kanata, ON, K2M 2E9

This role is a replacement due to internal employee growth and development.

Job Purpose: We are looking for a driven, outgoing and skilled Executive Assistant who acts as a team glue and a baller with a strong attention to detail, collaboration, communication and emotional intelligence skills. They enjoy having things in order, putting smiles on people's faces and helping everyone. They wear multiple hats, keeping the two (2) C-Suite Executives organized, prioritize calendars and schedules, spreadsheets completed, people happy and questions answered in a timely manner. They work with the high-paced executives and grow their skills every day. This person will be included in confidential decision making of the C-Suite Executives so privacy and discretion is required.

Responsibilities

• Provide executive support to (2) C-Suite Executives


• Coordinate meetings, calendars, events and other arrangements 


• Coordinate travel arrangements: prepare itineraries, plan logistics, and submit expense reports


• Coordinate projects and communications as directed by the C-Suite Exec


• Draft minutes of meetings and create action items


• Prepare meeting agendas, and supporting material for clients, vendors and manufactures


• Organize overall logistics support for the executive team meetings: event preparation, travels (itineraries, hotel bookings, etc.), document gathering.


• Assist C-Suite with documents, communications, and presentations


• Manage communication while maintaining confidentiality of highly sensitive information.


• Project managing specific projects when asked to help by C-Suite Execs.


• Other duties as required.

Experience and Qualifications

• 5-7 years of executive administration experience.


• Post-secondary education in business, computers, or office management is preferred.


• Preference will be for those who have taken a business administration course.


• PowerPoint, Word and Excel savvy. Comfortable with information systems and databases (e.g. NetSuite, Salesforce, etc.)

Personal Characteristics

• Communicate effectively: speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.


• Focus on client needs: anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.


• Foster teamwork: work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.


• Organization: set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.


• Solve problems: assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.


• Have fun: love people, be helpful, outgoing, smiley, with a great sense of humor and positive outlook.


• Agile execution: execute tasks with agility, thriving on high-pace work environment and ability to shift priorities quickly, ability to stay focused and see the full picture.


• High Emotional Intelligence: ability to manage personal emotional states to show up positive, upbeat and passionate at all times; ability to understand the emotions and goals of others to accommodate and support; ability to read between the lines and overdeliver.


• Open mind: being able to learn from every situation, grow skills and knowledge, welcome constructive criticism and passion for continuous growth. 


• Strong personal value system: honesty, integrity, authenticity and respect.

What We Offer

• Competitive salary and performance bonuses


• Flexible working hours and remote options


• Comprehensive health, and dental insurance


• Professional development and certification reimbursement


• A collaborative team environment working with cutting-edge tech

Work Model

We promote work-life balance and Family is one of our values. We enable our employees to work from home and from the office by providing a hybrid work model with flexibility. This role will work primarily from the office, however we will work together to ensure you have flexibility.

Our Commitment to You

As a proud equal opportunity employer, we encourage applicants from all walks of life to apply to join our growing team. We are committed to providing all employees with a workplace experience that is free from barriers, discrimination, and harassment regardless of age, sex, gender, sexual orientation, faith identity, nationality, and/or disability status. If you’re driven, hard-working, and want to join a dynamic and energetic team, we welcome you to apply today and encourage you to come as you are.