Executive Assistant

About the role:

DMCL Chartered Professional Accountants is seeking an Executive Assistant to join our Vancouver office. The ideal candidate will bring strong organizational skills, exceptional communication abilities, and a proactive, service-oriented mindset. As an Executive Assistant, you will support our Partners and team members while serving as a key point of contact for administrative and client support matters. Your role will be essential in ensuring the smooth operation of a dynamic and fast-paced practice.

Our Administration team is made up of Office Managers, Receptionists, Executive Assistants and Administrative Assistants who work diligently to support our people and keep our offices running smoothly. Whether in-person or over the phone, our clients rely on this team to connect them with the people and resources they need to achieve and exceed their business goals.

How you’ll make a difference:

• 
  

  Manage daily mail distribution, bank runs, accounts receivable, deposits, and data entry;

  
  


• 
  

  Assist with client communication and correspondence, including setting up new clients in the database, sending correspondence, answer and direct calls;

  
  


• 
  

  Prepare and manage client billings, invoicing, and follow-up notifications for collections;

  
  


• 
  

  Compile client financial packages and support file lock-down and electronic filing;

  
  


• 
  

  Coordinate and collaborate with staff and Partners to ensure administrative and operational requirements are completed accurately and efficiently;

  
  


• 
  

  Perform general administrative duties including document preparation, scanning, filing, organizing paperwork, scheduling meetings, and assisting with projects;

  
  


• 
  

  Other duties as assigned

  
  

Who you are:

You are an individual with 1–2 years of administrative experience, ideally within a professional services environment, or have completed an office administration certificate or equivalent.

Beyond your experience, you bring a positive attitude, strong attention to detail, and a natural ability to keep things moving forward. You enjoy supporting others, take pride in producing high-quality work, and thrive in a role where you can be relied upon for your professionalism and client-service focus.

Skills & Abilities:

• Highly detail-oriented with superior organizational skills


• Excellent written and verbal communication skills


• Self-motivated and results-oriented, demonstrating initiative and maturity under pressure


• Strong interpersonal skills with a focus on client service and professionalism


• Ability to develop positive rapport and communicate clearly with clients


• Ability to work in a confidential environment and handle sensitive information with complete discretion


• Ability to prioritize and manage multiple tasks and deadlines


• Flexibility to work overtime as needed


• Proficiency in Microsoft Outlook, Word, Excel and Adobe Acrobat

What DMCL Offers:

• A standard 35-hour work week


• Competitive salary and benefits


• Paid overtime or time off in lieu of overtime


• Mental and physical wellness initiatives, including a wellness allowance


• Firm-sponsored social events to stay connected and have fun


• Meal allowance for overtime worked

Your next step:

Submit your resume and cover letter through our website by clicking the Apply for This Job button.

About DMCL:

Dale Matheson Carr-Hilton LaBonte LLP (DMCL) is a full-service accounting firm dedicated to helping our clients achieve and exceed their business goals, no matter how ambitious. As a leading Canadian firm with global reach, we continue to remain agile and responsive, providing clients with personalized and strategic solutions specific to their industry.

With over 300 team members spread across Vancouver, Surrey, Tri-Cities (Port Coquitlam) and Victoria, working at DMCL means being part of a diversified team of expert advisors that view every day as a new opportunity to contribute to the success of our clients: solving costly problems, building long-lasting relationships and always striving for excellence.