Executive Assistant

Join a Team That Works Hard, Moves Fast & Has Fun Doing It

We’re looking for an organized, proactive, and high-energy Executive Assistant to support our CEO and COO and help keep our fast-moving organization running smoothly.

This role is more than calendar management and scheduling. Instead, it’s about being a trusted partner to leadership, helping manage priorities, creating structure in a busy environment, and keeping day-to-day operations on track. 

You’ll be working closely with executives, leaders, clients, and teams across the organization, playing a key role in helping the business operate efficiently and effectively.

We’re a team that takes pride in what we do, works hard, collaborates closely, and genuinely enjoys working together. If you thrive in a fast-paced environment, enjoy solving problems, and like being the person people can count on, you’ll fit right in.

What You’ll Be Doing

Executive & Administrative Support

• Provide day-to-day support to the CEO and COO, including calendar management, meeting coordination, and travel arrangements


• Anticipate needs, manage competing priorities, and help keep executive operations running smoothly


• Prepare agendas, presentations, briefing materials, and follow-up documentation


• Handle confidential and sensitive information with professionalism and discretion


• Act as a key point of contact between executives and internal/external stakeholders
  

Calendar, Meetings & Travel

• Manage complex calendars across multiple stakeholders and time zones


• Coordinate meetings, leadership sessions, and company events


• Track meeting action items and follow through on deliverables


• Arrange domestic and international travel, accommodations, itineraries, and expense documentation


• Ensure executives are organized and prepared for meetings and commitments

Communication & Coordination

• Draft and manage executive communications and correspondence


• Screen and prioritize incoming requests and communications


• Liaise with senior leaders, department heads, vendors, and external partners


• Help maintain strong communication flow across teams and leadership

Operational & Project Support

• Assist with special projects and strategic initiatives


• Coordinate timelines, meetings, and deliverables across departments


• Support research, reporting, and presentation preparation


• Help improve processes and keep projects moving forward efficiently

Internal Coordination

• Support leadership meetings, executive planning sessions, and board preparation


• Maintain organized digital and physical executive records


• Assist with onboarding and offboarding coordination for leadership roles


• Ensure executive processes align with company standards and policies

What You Bring

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field


• Experience supporting senior leaders in an Executive Assistant or senior administrative role


• Strong organizational, multitasking, and time-management skills


• Excellent written and verbal communication skills


• High attention to detail and ability to stay organized in a fast-paced environment


• Strong proficiency with Microsoft Office Suite and collaboration tools


• Ability to work independently, prioritize effectively, and adapt quickly

Bonus Points If You Have

• Experience supporting C-suite executives


• Exposure to board-level support or executive reporting


• Experience in construction, operations, professional services, or growth-focused organizations


• Familiarity with project management tools and executive operations

What Makes You a Great Fit

You’re someone who:

• Stays calm under pressure and keeps things organized


• Thinks ahead and solves problems proactively


• Takes ownership and follows through


• Communicates confidently and professionally


• Brings positive energy to the team


• Enjoys working in a collaborative, fast-paced environment


• Can balance professionalism with personality

Why Join Us?

• Work closely with executive leadership and gain valuable exposure to business operations


• Be part of a collaborative, hardworking, and supportive team


• Join a company that values initiative, accountability, and growth


• Work in an environment where people genuinely enjoy what they do and who they work with

Working Conditions

• Primarily office-based with regular interaction with leadership and internal teams


• Standard office hours with flexibility required to support executive schedules


• Extended periods of computer and desk work


• Occasional lifting of files or materials up to 20 lbs

Health & Safety

We are committed to maintaining a safe and healthy workplace. Employees are expected to follow company safety policies, report hazards promptly, and participate in ongoing safety initiatives and training.

Please note: Responsibilities may evolve over time based on business needs and organizational growth.