Executive Assistant

Summary

We are seeking a highly skilled, proactive Executive Assistant to provide strategic administrative support to Vice Presidents within the AI Fabric Data Center organization. This role is critical to enabling executive effectiveness in a complex, highly technical, and rapidly scaling environment. 

The ideal candidate thrives in ambiguity, operates with exceptional judgment and discretion, and brings a strong ability to manage competing priorities across engineering, operations, and business strategy functions. This role goes beyond traditional administrative support, acting as a trusted partner to senior leaders and a connective hub across internal and external stakeholders. Ensuring seamless day-to-day operations and supporting strategic initiatives. 

Key Responsibilities

• Executive Support:
  
  
  
  • Serve as a trusted partner to VPs, providing high‑impact, proactive administrative and operational support. 
  
  
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements for the VP’s and Directors. 
  
  
  • Prepare and organize briefing materials, presentations, and reports for internal and external meetings. 
  
  
  • Handle confidential information with the highest level of integrity and discretion.
  
  
  
  


• Team Coordination
  
  
  
  • Act as a central point of coordination between Engineering, Operations, Business Strategy, Finance, HR, and other key partner teams.  
  
  
  • Support rhythm‑of‑business activities including staff meetings, business reviews, planning cycles, and leadership offsites.  
  
  
  • Draft and edit executive communications, presentations, and internal documentation as needed.
  
  
  
  


• Operational Excellence
  
  
  
  • Track and manage deadlines, deliverables, and follow-ups for key projects. 
  
  
  • Process expense reports and monitor budget-related activities as required. 
  
  
  • Support onboarding for new leadership team members and key stakeholders. 
  
  
  
  


• Event & Program Support
  
  
  
  • Coordinate logistics for leadership meetings, offsites, and cross‑functional forums. 
  
  
  • Partner with internal teams to support planning for data center‑related initiatives, reviews, and milestones. 
  
  
  
  

Critical Qualifications

• Post-secondary education in Business Administration or related field preferred. 


• 5+ years of experience supporting senior executives (Director level or above), preferably in a technology, engineering, or operations‑driven environment.  


• Proven ability to manage complex schedules and priorities for multiple leaders simultaneously.  


• Exceptional organizational, time‑management, and problem‑solving skills.  


• Strong written and verbal communication skills.  


• High degree of professionalism, integrity, and discretion.  


• Proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel). 

Preferred Qualifications

• Fully bilingual 


• Comfort working in a fast‑paced, ambiguous, and evolving environment.  


• Excellent written and verbal communication skills in both French and English. 


• Ability to work independently and collaboratively in a dynamic environment.