Executive Assistant

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

ABOUT US

NBCUniversal Global Distribution is responsible for the sales and distribution of NBCUniversal product to all forms of television and new media platforms in over 200 territories across the globe. This includes a rich library of more than 6,000 feature films and 170,000 television episodes, including current and classic titles, non-scripted programming, sports, news, long-form and short-form programming, and locally produced content from around the world.

ROLE OVERVIEW

We are seeking a highly organized and proactive Executive Assistant to support the VP of Sales and the EVP & General Manager for the Canadian TV Distribution business. This role is critical to the smooth operation of the leadership team and will focus on executive support, complex scheduling, travel coordination, expense management and day-to-day administrative effectiveness. 

This role is offered as a fixed-term contract through January 2027, with the potential to grow into a full-time opportunity beyond that. Any extension will reflect performance, business needs, and overall team priorities.

KEY RESPONSIBILITIES

Executive & Administrative Support

• Manage complex and dynamic calendars for senior executives, including internal, external, and international meetings. Ensuring alignment with business priorities
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and detailed itineraries
• Prepare and submit expense reports accurately and on time, in compliance with company policies
• Handle confidential and sensitive information with discretion and professionalism
• Act as a strategic point of contact and liaison between executives and internal/external stakeholders
• Support sales leadership with meeting logistics, materials preparation, agenda development and follow-ups
• Assist with scheduling client meetings, partner engagements, and industry events
• Coordinate reservations and logistics for business meals, offsites, conferences, and team events
• Track action items and proactively follow up to ensure timely completion where appropriate

Operational Excellence

• Anticipate needs, identify potential issues, and proactively propose solutions
• Maintain organized digital and physical filing systems
• Support ad hoc projects and initiatives as assigned

Basic Qualifications

• Minimum 5 years of experience providing executive-level administrative support, ideally supporting senior leaders (VP-level and above)
• Proven experience managing complex calendars and travel for multiple executives
• Strong attention to detail and excellent organizational skills
• Ability to adapt and prioritize effectively in a fast-moving environment with shifting priorities
• High degree of professionalism, discretion, and sound judgment
• Demonstrated ability to build strong working relationships with senior leaders, cross-functional teams, and external partners
• Strong written and verbal communication skills
• Ability to prepare materials, agendas, and follow-ups for executive meetings
• Proficiency with Microsoft Outlook, Excel, PowerPoint, and expense management systems
• This role requires flexibility to accommodate business needs, including occasional evening and weekend work

Desired Characteristics

• Experience in media, television, entertainment, or a related industry
• Experience supporting sales or commercial leadership teams
• Familiarity with working in a global or matrixed organization

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position reflects a current vacancy within the team.

NBCUniversal may use AI-based tools to assist in screening and assessing applications for this position. These tools may help us identify candidates whose skills and experiences align with our objectives by analyzing information provided in resumes and applications. Our use of AI does not replace human decision-making.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].