Executive Assistant

Top performing and award-winning Brokerage team seeking an Executive Assistant to support a Senior Managing Director Investments of Marcus & Millichap based in Ottawa. Executive needs a true right hand to handle daily operations allowing him to operate at his peak performance. While this role is in the real estate industry, it is not a requirement to have a deep knowledge of the space since the right candidate can pick up the basics quickly. There will be a blend of business and personal duties and the ideal candidate can switch from one to another effortlessly.

• Act as a true extension of the Executive in all aspects of his life from personal to business.
• Understand everything going on in the business and personal life to effectively delegate, streamline, and organize the entire spectrum of obligations.
• Manage schedule, co-ordinate day to day operations and communications with clients to include setting up meetings and events locally and in other cities.
• Track expenses and Interface with the executive’s bookkeeper to maintain accurate financials for his business as well as personal.
• Interface with entire team to ensure they have support needed.

• Strong organizational skills, and ability to prioritize and delegate tasks seamlessly.
• Advanced Microsoft Office and general technology competency.
• Experience working with a high performing senior executive or entrepreneur.
• A strong pro-active nature, and ability to approach problems with a strong decision-making capability.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Great on the phones and can switch between speaking with the courier to a billionaire client and back to a junior team member effortlessly.
• Experience with contact management (CRM) systems.
• Ability to do basic financial analysis considered an asset.
• Knowledge of social media platforms such as Instagram, LinkedIn, Facebook to maintain a prominent social media presence for the executive.
• Experience in the commercial real estate sector would be considered an asset but not required.

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout Canada and the United States.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2022, the firm closed 12,272 transactions with a sales volume of approximately $117 billion CAD.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.