AboutUs:
Pure Industrial is one of Canada’s leading providers of industrial real estate, aiming to transform the Canadian warehousing and distribution landscape by providing a best-in-class industrial real estate offering and full-service supply chain solutions for our customers – from the first to the last mile.
Role Summary:
As an Executive Assistant, you will be based out of our downtown Toronto office reporting to the Executive Vice President, Head of Real Estate Operations and Senior Vice President, Investments. The ideal candidate is focused and willing to actively work behind the scenes to ensure that our Executive’s and their teams are functioning efficiently. This includes being organized, professional, and flexible, in a high-speed environment.
Core Responsibilities
- Management of the Executive’s calendar, including scheduling meetings, and coordinating travel arrangements for them, and their respective teams.
- Handle incoming communications, including emails, phone calls, meeting requests, and general inquiries, and prioritize them accordingly.
- Prepare and edit correspondence, presentations, reports, and other documents as needed.
- Assist in the preparation of on-site presentations/meetings.
- Anticipate the Executive’s needs and proactively address them.
- Communicate effectively with stakeholders to gather requirements, provide updates, and resolve issues.
- Collaborate with various departments to identify opportunities for improvement and implement solutions.
- Manage facilities and office logistics, including maintenance, supplies, and equipment.
- Assist with tracking and reporting expenses.
Required Skills and Experience:
- Proven experience in executive assistant roles, supporting C-level executives or equivalent.
- Strong project management skills, with a demonstrated ability to manage multiple projects simultaneously.
- Excellent organizational and time management skills, with meticulous attention to detail.
- Proficiency in Microsoft Office Suite.
- Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Proactive problem solver with a positive attitude and a strong work ethic.
Our people are what makes us different. At Pure Industrial we are committed to workplace diversity and inclusion within our organization; therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. Successful applicants will also be subject to a background check.
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