Executive Assistant - AMR

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

As an Executive Assistant-AMR, you'll help ensure day‑to‑day operations run smoothly by managing calendars, coordinating key activities, preparing materials, and handling a wide range of administrative responsibilities. The ideal candidate is organized, detail‑oriented, and proactive, and can anticipate needs, execute with accuracy, and thrive in a fast‑paced, high‑performance environment. You will report to VP GM, AMR. You will work Hybrid at either Kitchener, ON or Milwaukee, WI office.

Primary Responsibilities:

• Provides administrative support to the VP/GM which includes scheduling, managing calendars, processing of correspondence, managing supplies and specially assigned projects
• The ability to schedule domestic and international trips – includes developing complex itineraries and reservations.
• Prepares all expense reports for VP/GM.
• Schedules meetings and conferences, as well as anticipates and prepares material and agendas required
• Welcomes guests by greeting them, in person or on the telephone; answering or directing inquires.
• Updates correct point person on correspondence critical to their department.
• Arrange for hotel and car service for traveling visitors/employees.
• Arrange for onsite luncheons for meetings.
• Review, code and input invoices for processing.
• Updates HR organizational charts & Outlook distribution lists.
• Updates Facilities floor plan & coordinates evacuation rosters & training.
• Special projects as assigned.

The Essentials - You Will Have:

• High School Diploma or GED.
• Legal authorization to work in Canada or the US. We will not sponsor individuals for employment visas, now or in the future, for this job opening.

The Preferred - You Might Also Have:

• Typically requires a minimum of 4 years of related experience.
• Advanced use of Windows, Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Experience working in collaborative, team environments.
• Ability to pay attention to detail and be proactive.
• Ability to prioritize and independently make sound decisions.
• Demonstrated capability to work on multiple types of activities at any one time.
• Experience working and collaborating with different people at multiple levels across the organization and varying global locations.

What We Offer in Canada:

• Health Insurance including Medical and Dental
• Health Care Spending Account (HCSA – dependent on the plan chosen)
• Employee Assistance Program (EAP)
• Retirement plans
• Paid Time off
• Volunteering Time off
• Employer Savings Plan Matching (includes RRSP, TFSA, and EPSP)
• Employer Paid DC Pension
• Maternity and Parental Leave Top-Up
• Fitness Reimbursement Program
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.

What We Offer in the US:

• Health Insurance including Medical, Dental and Vision
• 401k
• Paid Time off
• Parental and Caregiver Leave
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
• To learn more about our benefits package, please visit at www.raquickfind.com.

This posting is for an existing vacancy within our organization.

For this role, the total target compensation is from $ 64,640.00 - $ 96,960.00 CAD Annual for Canada candidates and $ 69,680.00 - $104,520.00 USD Annual for US based candidates. Actual pay will be based on factors such as skills, knowledge, education, and experience.

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

This position is part of a job family. Experience will be the determining factor for position level and compensation.

#LI-Hybrid

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We are an Equal Opportunity Employer including disability and veterans. 

If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (519) 618-4899.

Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.