Executive Assistant - Construction Project

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM) and the Site C hydro-electric power station located near Fort St-John in British Columbia.

Our seasoned team of engineers, project managers and other specialists also put their energy into the construction of wind farms and to the benefit of hydroelectric projects such as dams, power stations, tunnels and dikes. EBC is positioned as a true leader in this sector. Our range of specialized services has made our reputation in Canada.

Under the supervision of the Field Operations Manager (“Manager”), the Executive Assistant will have the opportunity to assume important and diversified functions and responsibilities including: 

• Ensuring the processing and drafting of all required correspondence and ensuring the execution of various mandates between the different departments;
  
• Fulfilling requests related to office management and administrative tasks as made by the Manager;
  
• Coordinating various executive meetings including the preparation of necessary documents and/or presentations;
  
• Ensuring effective and proactive management of the agenda;
  
• Structuring and effectively maintaining a filing system;
  
• Ensuring the monitoring and prioritization of tasks as well as the quality of the processes in place;
  
• Facilitating the execution of the tasks and responsibilities of the Manager;
  
• Preparing, recording, and following up on payments of executive expense accounts;
  
• Outlining the information transmitted by various stakeholders and/or managers;
  
• Receiving visitors, deliveries, communications, etc. and acting as a point of contract for the Vancouver office;
  
• Writing various publications, editorials, and speeches;
  
• Completing correspondence requests, such as writing letters and completing various documentation;
  
• Coordinating and booking the necessary arrangements for travel;
  
• Participating in the realization of special projects and perform all other tasks related to the role;
  
• Other duties as assigned.
  

Requirements

• Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience;
  
• 3 to 5 years of experience in in similar role, preferably in the construction industry;
  
• Excellent command of Microsoft Office Suite and Outlook applications;
  
• Bilingual (an asset), but proficiency in English language with excellent communication skills (written and verbal) is required.
  

Skills and Attitudes Required / Competencies

• Strong organizational skills with the ability to multi-task; 
  
• Enjoys working in a team;
  
• Excellent communication skills;
  
• Interpersonal skills, tact, and diplomacy;
  
• Responsible and honest;
  
• Acts with discretion, and able to maintain and manage confidential information;
  
• Thoroughness and rigor;
  
• Excellent time management skills and ability to prioritize work.
  

Benefits

• Competitive salary;
  
• 4 weeks of annual vacation;
  
• Flexible group insurance program upon entry;
  
• Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
  
• 24-hour access to a virtual doctor (telemedicine);
  
• Training and development programs;
  
• Employee assistance program;
  
• Active social club and health and wellness committee;
  
• Diverse, innovative and stimulating environment;
  
• A company built on values of respect, integrity and a job well done;
  
• Firm recognized as one of Canada’s Best Managed Companies.