Executive Assistant Executive Management Team Waterford Executive

We are searching for an experienced Executive Assistant behalf of our client, a global Tier 1 automotive manufacturer located in the Windsor area. This position is full time in the office and will provide administrative assistance to the Executive Management Team.

Duties and Responsibilities:

1. Work with Executive Management to initiate organization strategy and follow up with execution plan


2. Input to develop Group different business unit strategies globally


3. Execute special projects in the direction of Executive Management, maintain confidentiality and discretion on sensitive issues.


4. Understand Executive Management brainstorming initiatives and transfer the contents into presentable format, through Excel or PowerPoint


5. Establish and maintain company overview presentations and be able to give brief introduction


6. Understand company’s fundamental business and input to resource planning, allocation


7. Support Group Controller for corporate office cost management including CAPEX, license maintenance, travel cost, etc.


8. Assist Executive Management in making efficient use of limited time and resources through effective organization of schedules, mails, files, correspondences, travels, and meetings.


9. Approve administrative requests to Executive Management direct reports, in terms of travel, vacation, expense, etc., with guidance


10. Effectively support and back up other administrative activities, especially for high priority meetings, deadlines, and deliverables.


11. Coordinate domestic and international travel arrangements for Corporate office team members.


12. Prepare Executive Management expense reimbursements in a timely manner.


13. Review and summarize miscellaneous reports and documents.


14. Different levels of meeting preparation (internal / external), including meeting agenda and meeting minutes, action plan, etc.


15. Support Executive Management to improve employee motivation and job satisfaction, as well as brainstorm and input to team building activities.


16. Additional duties and responsibilities as assigned.

Requirements and Qualifications:

• Bachelor’s degree (business or marketing), MBA is highly preferred


• 3-5 years’ work experience


• Good logical thinking skills


• Good business sense


• Excellent computer skill at Microsoft Office (Excel, Word, PowerPoint) is a requirement


• Fluent in written and oral English is a requirement


• Written and oral Chinese (Mandarin) skills is a definite preference


• Excellent communication and interpersonal skills, strong team player and good social skills


• Self-motivated, can work under pressure, with a motivated and proactive attitude


• Corporate office administrative / executive assistant experience working with an Executive Management Team is a requirement


• Demonstrate a sense of urgency, initiative, responsiveness and attention to detail.

Job Types: Full-time, Permanent

Pay: $70,000.00-$90,000.00 per year

Benefits: Company pension, Dental care, Extended health care, Life insurance, Vision care

Schedule: Monday to Friday

Experience: executive assistant/ administration: 7 years (preferred)

Language: Mandarin (preferred)

Location: Windsor, ON (required)

Work Location: In person